OSAA Information and Resources for Officials
- Rules, Policies, & Forms
Oregon Athletic Officials Association
All OSAA certified officials are members of the OAOA. Officials are encouraged to contact the OAOA directly for any questions or further clarification.
OSAA/OAOA Central HubA lot of information and great resources for officials can be found on the OSAA/OAOA Central Hub hosted on ArbiterSports. Officials registration, testing, training, and a lot more information is up on the Central Hub. Click the Central Hub button or one of the icons below.
OSAA State Rules ClinicsThe OSAA holds several rules clinics for each sport prior to each sports season for commissioners of local associations.
Professional OrganizationsThe OSAA works closely with several professional organizations that relate to high school athletic officials. Follow the links below for additional information.
» Oregon Athletic Directors Association (OADA)
» Oregon Athletic Coaches Association (OACA)
» National Federation Officials Association (NFOA)
» National Association of Sports Officials (NASO)
» National Federation of State High School Associations (NFHS)
- Recruitment Committee
- Online Advertising
- Social Media & Outlets
- Mentor Program
Resources for Recruiting Officials
In effort to assist Local Officials Association recruit officials, the OSAA and the OAOA have created a repository of recruitment resources. These resources include marketing ideas, template brochures, media files, and other helpful materials.
One-Stop-Shop for Prospective Officials
The help associations connect with new officials, a new webpage has been created for people who may be interested in becoming an official. This site is ideal to include on promotional materials, it has a short and easy to remember URL, and it has a tool to connect potential new officials with commissioners.
Set an Association Schedule
Associations should build a schedule for the whole calendar year. Include on your annual schedule when to start recruitment before your sport's season. It is recommended to start recruiting efforts at least 2 months prior to the start of your season.
Tips on Recruiting
- Plan ahead, set a schedule
- Start early
- Budget, recruiting is a wise investment for associations
Add to This Collection
Do you have something to share? E-mail recruitment resources to Jack Folliard, firstname.lastname@example.org, to have your item posted to this page.
OSAA Officials Recruitment and Retention Committee
Meeting Schedule and Minutes
The OSAA ad-hoc Officials Recruitment and Retention Committee meeting schedule and minutes can be found on the committee page.
Benefits of Officiating
Current officials and association leaders are already likely to know to perks of officiating. Sometimes, there are other aspects that may be overlooked. Below is a list that associations and officials have come up with to draw new officials.
- Stay in the game; be a part of the sport you love
It's a great way to stay involved in the sport. The great thing about being an official is that you are an active participant in the game and you actually get to be on the field and not on the sideline or in the stands.
- Flexible scheduling; as an Independent Contractor, you choose your schedule
- It's the ultimate college job; earn money working around your college schedule
- Give back to your community
Officiating is a way to give something back to the community. The sports official is a role model who is charged with enforcing the concepts of fair play and good sportsmanship. It provides a unique opportunity to positively influence young people.
- Face new challenges and grow
Officiating affords an individual the opportunity to develop interpersonal skills and to hone one's judgment skills. Officiating requires you to make instantaneous decisions, resolve conflicts, and deal with stress and pressure. It demands good communications skills and the ability to think on your feet. The ability to work a game fairly and smoothly is a skill one can be proud of.
Online advertising, also called online marketing or Internet advertising or web advertising, is a form of marketing and advertising which uses the Internet to deliver promotional marketing messages to consumers. This includes email marketing, search engine marketing (SEM), social media marketing, many types of display advertising (including web banner advertising), and mobile advertising.
Online advertising is widely used across virtually all industry sectors and many associations have had increased response to online ads.
How-To GuidesAdvertise on Craigslist
Learn how to advertise for free on Craigslist Advertise on Facebook
Learn how to advertise on Facebook
Sample Craigslist Ad
Blurb of editable text to post on Craigslist (MVSRA - Soccer)
Social Media & Media Outlets
Radio Ads - Audio Files
For a list of radio outlets:
» Media Outlets
30 second radio commercial
TV/Web Ads - Video FilesRVBOA Recruitment Ad
30 second video advertisement
PFOA Recruitment Ad
60 second video advertisement
- NFHS Officials Recruiting Campaign Social Media Blurbs
Sample tweets and posts geared towards recruiting officials
Host an Officiating Job Fair
Recruitment Flyers & Cards
Lane County Baseball Umpires Association
» Flyer & Cards (PDF)
Association Recruiting Programs
Send Jack Folliard, email@example.com, your recruiting ideas.
Refer a Friend Recruiting Program:
Suggested by Ken Woods, Commissioner of Salem Football Officials Association.
- Member recruits a new official, that new official registers with the OSAA, receives a packet, attends weekly training classes, and works a schedule.
- The next year, this same rookie official comes back and registers with the OSAA for the second year, the recruiting official receives $40 cash from the association at the beginning of the season. If you recruit two new officials, you receive $80 cash, if you recruit three or more, you receive $100 cash (cap at some amount, i.e. $100 maximum).
High School Senior Recruiting:
Suggested by Cliff Filley, Commissioner of Mid-Western Football Officials Association.
- Create postcards targeting high school seniors. Offer the ability to stay in the game and get paid.
- See sample postcard.
- Send a supply to high school athletic departments for inclusion in award ceremonies or for distribution to seniors.
Mentor Program Resources
» National Mentoring Resource Center
» Management Mentors
» Mentoring Program Resource List
» How to Start a Mentoring Program
» State of Oregon Mentoring Toolkit
» Setting up a Mentoring Program
Mentor Program Examples
» Evergreen (WA) Basketball Officials Association
» US LaCrosse
» Metropolitan Approved Girls Basketball Officials (NYC)
» Eastern Nebraska Officials Association
» Tacoma Basketball Officials Association
» Eagle Crest Mentorship Presentation (Garrett) - PowerPoint | PDF
Sign-Up and Register to Become an Official
How to Register as an Official
- First, determine which sport and Local Officials Association you want to join. You can use the Association Lookup Tool to find the closest association near a given ZIP code or high school. The Associations tab also contains a list of all Local Official Associations.
Are you at least 18 years old?
- Yes, continue on to Step 3.
- No, if you are under 18 years old, you will need to contact your association's Commissioner in order to request an exception for youth referees. (These exceptions start with Commissioners, contact your Commissioner with an email expressing your interest to officiate.) Your Commissioner will then provide you with different registration instructions; do not continue to Step 3.
Complete the Online Registration process. Registration is completed through the OSAA/OAOA Central Hub on ArbiterSports. The online registration form is fairly self explanatory and contains contact information if you need assistance. The registration process includes:
Choosing a Portal There are two registration options available for officials registering with the OSAA:
- Choosing a portal
- Selecting a sport
- Providing contact information and a mailing address
- Consenting to a background check
- Agreeing to an Independent Contractor notification
- Selecting your Local Officials Association
- Paying registration fees online
Oregon Portal - this portal should be selected if you are a member or plan to be a member of a Local Officials Association chartered in the state of Oregon in any of the seven sports (Football, Soccer, Volleyball, Basketball, Baseball, or Softball).
Affiliate Portal - this portal should be selected if you are a member of an officiating association located outside of Oregon but will be officiating contests within Oregon's border. This option should also be selected if the Commissioner of your association has indicated that you should complete the affiliate registration process even though you may be a member of an Oregon association.
- Look for your Officials Packet in the mail. Your packet includes an OSAA badge and rules books. See the "Registration Fees" table and "Officials Packets" section for additional information.
- Complete the required annual Certification Tests. Refer to the Certification/Eligibility tab for additional information including all certification requirements for officials, links to online rules exams, concussion testing information, and OCEP requirements. If you are a new official, it is recommended to attend at least one of your association's training meetings before taking the rules exam.
- Get Training from your Local Officials Association. Check with your association for any additional membership requirements, training meeting schedule, and assignment procedures.
2018-19 OSAA Officials Registration and Testing Timelines
|Registration/Testing Opens||Mon. 6/18/2018||Mon. 9/17/2018||Mon. 1/7/2019|
|Test Review Opens||Mon. 8/13/2018||Mon. 11/12/2018||Mon. 2/25/2019|
|First Contest/Jamboree Dates||Thurs. 8/23/2018||Wed. 11/28/2018||Mon. 3/12/2019|
|Testing/Registration Closes||Fri. 10/19/2018||Fri. 2/15/2019||Wed. 5/15/2019|
2018-19 Registration Fees
Officials PacketsOnce you have completed the online registration process and consented to a criminal background check, the OSAA office will mail you an officials packet. Packets are send via US Postal Service to the mailing address provided in the registration process. Officials will be sent an email once their packet ships with a tracking number.
Please allow up to 5 business days to receive your packet.
If you have not received your officials packet, please contact Meridith Pyle at the OSAA office by calling (503) 682 - 6722 x224 or email firstname.lastname@example.org. Packet contents vary by sport and additional information on exactly what is included for each sport's officials packet can be found with a price break-down of each item by clicking the specific sport to the left.
Certification Requirements for OSAA OfficialsPer AOH Rule 4.1, in order to be a certified official:
- The official must be at least 18 years of age. (Exceptions for youth officials are made by the OSAA Executive Director.)
- The official must be a member in good standing of a local officials association.
- The official must complete the annual OSAA online officials registration process.
- The official must attend six study/training meetings or complete 10 hours of approved training.
- The official must pass a criminal conviction history screening; officials cannot have been convicted of:
- A felony involving the use, possession or sale of a controlled substance within the last 10 years. The 10-year period of ineligibility to officiate shall commence from the date of suspension from officiating duties or from the date of conviction - whichever occurred first; or
- A crime involving the use or threatened use of violence against a person within the last 10 years. The 10-year period of ineligibility to officiate shall commence from the date of suspension from officiating duties or from the date of conviction - whichever occurred first; or
- A crime involving a minor child at any time.
- The official must receive annual concussion training.
Training All OSAA certified officials in all sports must complete an annual OSAA concussion training course. Training must be completed before officials are allowed to officiate any contest.
» Course Instructions
Certification Levels and Eligibility Badges
Center To help officials and Commissioners understand the certification levels for officials listed in AOH Rule 4.2, the ArbiterSports system assigns officials digital eligibility badge icons representing the highest level of certification that official has obtained. The badges correspond to the levels of certification as follows.
Only one badge with the highest level of certification will be shown on ArbiterSports.*
Sub-Varsity - The official has met the requirements of a registered official, taken the relevant NFHS sport examination, and completed any other required components (including (f) above). Sub-varsity certified officials are not allowed to officiate OSAA sanctioned contests above the sub-varsity level.
Varsity - The official has met the requirements of a sub-varsity official, scored at least 75% on the NFHS sport examination, and completed any other required components. Varsity certified officials are allowed to officiate varsity and sub-varsity OSAA sanctioned contests.
Playoff - The official has met the requirements of a varsity official, scored at least 90% on the NFHS sport examination, has OCEP Principles certification (see requirements), obtained and has current OCEP Playoff certification (see requirements), and completed any other required components. Playoff certified officials are allowed to officiate any level of OSAA sanctioned contest and OSAA State Championship events.
*Note: ArbiterSports assigns eligibility badges twice a day around 11 o'clock. It may take a while for the system to recognize eligibility completion requirements; for example, if an official only recently completes the rules exam, their badge may not appear until up to 12 hours later. The highest level of certification badge will be displayed. If an official obtains the playoff level of certification and receives a black badge icon, they are eligible to officiate sub-varsity, varsity, and playoff contests. However, an official that only has an orange sub-varsity badge cannot be assigned to a varsity level contest.
Officials Certification and Education ProgramThe OSAA/OAOA Officials Certification and Education Program (OCEP) is designed to ensure that Oregon officials statewide are trained in a consistent and standardized manner. There are two components: OCEP Principles certification (AOH Rule 4.3) and sport specific OCEP Playoff certification (AOH Rule 10.2).
OCEP Principles CertificationAs part of the Officials Certification and Education Program (OCEP), officials must obtain OCEP Principles certification within the first three years of officiating.
OCEP Principles certification is gained by attending a course or clinic approved by the OAOA Executive Board on the basic principles of officiating or by completing the online NFHS Interscholastic Officiating Course.
This requirement does not apply to officials certified by the OSAA in 2005-06 or prior; or any transfer official previously licensed or certified by a state high school governing body.
Each local association should conduct an annual OCEP Principles course. It is highly suggested that these courses are offered to other neighboring associations of other sports to have a diverse participant base. For additional information, please refer to the OAOA Principles of Officiating Course.
OCEP Playoff CertificationAs part of the Officials Certification and Education Program (OCEP), officials selected to officiate any OSAA State Championship event must have obtained and be currently certified in their sport specific OCEP Playoff certification.
Obtaining CertificationTo obtain OCEP Playoff certification, officials shall have completed an OCEP Playoff Certification Clinic, or other camp, clinic, or certifying procedure substantially equivalent and approved by the OAOA Executive Board in the applicable sport. Soccer officials obtain OCEP Playoff certification by completing the USSF Grade 8 Referee Course.
Recertification RequirementTo maintain and have current OCEP Playoff certification:
- Football, Volleyball, Basketball, Baseball, and Softball officials must recertify every five years via re-obtaining certification as described above.
- Wrestling officials must recertify every three years via re-obtaining certification as described above.
- Soccer officials must recertify every five years by attending one of the following training opportunities: Oregon Referee Committee Regional Referee Clinic (also known as the ORC Intermediate Training Clinic), ORC Big Training Weekend, or a training session or clinic which is substantially equivalent to the previous two options as determined by the OSAA Soccer State Rules Interpreter. This requirement went into effect starting with the 2016-17 school year.
OSAA State Championship Officials
RequirementsTo officiate any OSAA State Championship event which includes contests in the first round of playoffs through the final contest, officials shall meet each of the following requirements:
- Be selected by their local officials association*.
- Be OSAA certified per AOH Rule 4.1.
- Obtained playoff level certification per AOH Rule 4.2.d.
- Obtained OCEP Principles certification per AOH Rule 4.3.
- Obtained and be currently certified in their sport specific OCEP Playoff certification per AOH Rule 10.2.
- Have a minimum officiating experience at the varsity level (unless granted an exception by the OSAA Executive Director):
- At least three years of varsity officiating experience for all sport officials, and
- At least five years of varsity soccer officiating experience to be eligible for assignment as the center referee for 6A and 5A OSAA Soccer State Championship events.
- Be a member of a local association which:
- Services 6A or 5A classification schools during the regular season to be eligible to officiate any OSAA State Championship event involving 6A or lower classification schools, or
- Services 4A or lower classification schools during the regular season to be eligible to officiate any OSAA State Championship event involving 4A and lower classification schools.
- Be an official who has officiated:
- At least one regular season contest, for all sports, and
- At least three regular season contests in each gender in basketball to be eligible for OSAA Basketball State Championship events, or
- At least two regular season matches in each gender in soccer to be eligible for OSAA Soccer State Championship events.
Consecutive Year Representation at Final SitesOfficials may be assigned to OSAA State Championship final sites in consecutive years as follows:
- Football, Soccer, Baseball, and Softball - no limitation.
- Volleyball and Basketball - limit of two consecutive years at any final site, regardless of classification.
- Wrestling - see AOH Appendix A
Playoff Assignments by Sport/Round
|1st Round||Local Assoc.||Local Assoc.||Local Assoc.||Local Assoc.||Local Assoc.||Local Assoc.|
|2nd Round||Non-Local Assoc.||Non-Local Assoc.||Non-Local Assoc.||Non-Local Assoc.||Local Assoc.||Local Assoc.|
|QF Round||Non-Local Assoc.||OSAA/Final Site||Non-Local Assoc.||OSAA/Final Site||Local Assoc.||Local Assoc.|
|SF Round||OSAA/Rotating Assoc.||OSAA/Final Site||Non-Local Assoc.||OSAA/Final Site||Local Assoc.||Local Assoc.|
|Consolation||- -||OSAA/Final Site||- -||OSAA/Final Site||- -||- -|
|Final||OSAA/Rotating Assoc.||OSAA/Final Site||OSAA/Final Site||OSAA/Final Site||OSAA/Final Site||OSAA/Final Site|
Non-Local Assoc. - A non-local officials association will provide an officiating crew; any local association servicing more than 7.5% of schools sponsoring the activity shall be considered a non-local association.
OSAA/Rotating Assoc. - The OSAA shall assign an officials association based on a rotating schedule to provide an officiating crew.
OSAA/Final Site - The contest will be played at a final site and officials will be assigned individually by the OSAA.
OSAA Rules, Policies, and Forms for Officials and Contests
Assignments to OSAA Sanctioned Contests
Resource LinksThese are some of the OSAA policies and forms that relate directly to officials.
» OSAA Handbooks
» Wrestling State Championship Selection Process
» Youth Officials
» OSAA Executive Board Policies
» Concussion Management
» Ejection Policies
» Football Specific Policies
» Interrupted Contests
» Lightning Safety
» Game Fee Cancellation Policy
» Official's Code of Ethics
» Conflict of Interest Policy
» Social Media Guidelines
» Officials Transfer Form
» Dual Association Membership
» Officials Disciplinary Action Form
» State Rules Interpreters
NFHS Rules AppThe NFHS Rules App contains quizzes for all NFHS sports and provides access to the
NFHS Rules and Case books for each sport, right in the palm of your hand.
How to Access Free Rules BooksOSAA registered officials can access the NFHS Rules and Case books for their respective sport(s) in three ways:
- A printed copy of the sport's rules book, and case book when applicable, are included in the Officials Packet mailed to registered officials.
- Registered officials can access all NFHS online publications via the NFHS Central Hub on ArbiterSports; your Arbiter login is required.
- OSAA registered officials can download rules books and case books for free in the NFHS Rules App by following these instructions:
- Download the NFHS Rules app from the Google Play Store or iTunes App Store; you can use the links above.
- Open the NFHS Rules app on your mobile device. At the bottom of the screen, select "Signup". Enter your name and profile information. The email address you type in MUST match the address you used to register on ArbiterSports.
- Once registered with your account, within the app go to the "My Books" section. Here you will see a download icon for the free books assigned to your sport(s). All other books will show a shopping cart icon to subscribe to the book for $6.99. Your free books will appear under your subscription within 24 hours after registering on ArbiterSports.
State Rules InterpretersThe following people are the State Rules Interpreters (SRI) for their respective sports. Commissioners and officials are encouraged to contact the SRI for rules clarifications.
Local Officials AssociationsThe following list shows every local officials association and Commissioner by sport.
Blue Mountain Football Officials Association
Central Oregon Football Officials Association
Douglas County Football Officials Association
Lane County Football Officials Association
Lower Columbia Football Officials Association
Mid-Columbia Football Officials Association
Northeast Oregon Football Officials Association
Rogue Valley Football Officials Association
Blue Mountain Volleyball
Douglas County Volleyball
Klamath County Volleyball
Lower Columbia Volleyball Officials
North Coast Volleyball
Northeast Oregon Volleyball
Southern Oregon Volleyball
Southwest Oregon Volleyball
Three Rivers Volleyball
Blue Mountain Soccer
Cowlitz County Soccer
Douglas County Soccer
Klamath Soccer Referees
North Coast Soccer
Southern Oregon Soccer
Central Oregon Basketball
Douglas County Basketball
Grants Pass Basketball
Klamath Falls Basketball
Lane County Basketball Officials Association
Lower Columbia Basketball Officials Association
Northeast Oregon Basketball
Rogue Valley Basketball Officials Association
Salem Basketball Officials Association
South Coast Basketball Officials Association
Albany Wrestling Officials Association
Blue Mountain Wrestling
Central Oregon Wrestling
Klamath Falls Wrestling
Lane County Wrestling
Malheur Wrestling Officials Association
Northeast Oregon Wrestling
Portland Wrestling Officials Association
Rogue Valley Wrestling
Southwest Oregon Wrestling
Blue Mountain Baseball
Central Oregon Baseball
Douglas County Baseball
Lower Columbia Baseball
North Coast Baseball
Northeast Oregon Baseball
Northeast Oregon Baseball Satellite
Rogue Valley Baseball
Southwest Oregon Umpires Association
Blue Mountain Softball
Central Oregon Softball
Douglas County Softball
Klamath Falls Softball
Lower Columbia Softball
North Coast Softball
Northeast Oregon Softball
Rogue Valley Softball
Salem Fast Pitch Umpires Association
Southwest Oregon Umpires Association
Three Rivers Softball