OSAA Information and Resources for Officials
- Rules & Policies
Oregon Athletic Officials Association
All OSAA certified officials are members of the OAOA. Officials are encouraged to contact the OAOA directly for any questions or further clarification.
OSAA/OAOA Central HubA lot of information and great resources for officials can be found on the OSAA/OAOA Central Hub hosted on ArbiterSports. Officials registration, testing, training, and a lot more information is up on the Central Hub. Click the Central Hub button or one of the icons below.
OSAA State Rules ClinicsThe OSAA holds several rules clinics for each sport prior to each sports season for commissioners of local associations.
Professional OrganizationsThe OSAA works closely with several professional organizations that relate to high school athletic officials. Follow the links below for additional information.
» Oregon Athletic Directors Association (OADA)
» Oregon Athletic Coaches Association (OACA)
» National Federation Officials Association (NFOA)
» National Association of Sports Officials (NASO)
» National Federation of State High School Associations (NFHS)
» Arbiter & OSAA Website Training for Commissioners (7/28/2022)
» Scheduling Officials in Arbiter for Playoffs
USTAF Officials Registration
- Recruitment Committee
- Online Advertising
- Social Media & Outlets
- Mentor Program
Resources for Recruiting Officials
In effort to assist Local Officials Association recruit officials, the OSAA and the OAOA have created a repository of recruitment resources. These resources include marketing ideas, template brochures, media files, and other helpful materials.
One-Stop-Shop for Prospective Officials
The help associations connect with new officials, a new webpage has been created for people who may be interested in becoming an official. This site is ideal to include on promotional materials, it has a short and easy to remember URL, and it has a tool to connect potential new officials with commissioners.
Set an Association Schedule
Associations should build a schedule for the whole calendar year. Include on your annual schedule when to start recruitment before your sport's season. It is recommended to start recruiting efforts at least 2 months prior to the start of your season.
Tips on Recruiting
- Plan ahead, set a schedule
- Start early
- Budget, recruiting is a wise investment for associations
Add to This Collection
Do you have something to share? E-mail recruitment resources to Jack Folliard, email@example.com, to have your item posted to this page.
OSAA Officials Recruitment and Retention Committee
Meeting Schedule and Minutes
The OSAA ad-hoc Officials Recruitment and Retention Committee meeting schedule and minutes can be found on the committee page.
Benefits of Officiating
Current officials and association leaders are already likely to know to perks of officiating. Sometimes, there are other aspects that may be overlooked. Below is a list that associations and officials have come up with to draw new officials.
- Stay in the game; be a part of the sport you love
It's a great way to stay involved in the sport. The great thing about being an official is that you are an active participant in the game and you actually get to be on the field and not on the sideline or in the stands.
- Flexible scheduling; as an Independent Contractor, you choose your schedule
- It's the ultimate college job; earn money working around your college schedule
- Give back to your community
Officiating is a way to give something back to the community. The sports official is a role model who is charged with enforcing the concepts of fair play and good sportsmanship. It provides a unique opportunity to positively influence young people.
- Face new challenges and grow
Officiating affords an individual the opportunity to develop interpersonal skills and to hone one's judgment skills. Officiating requires you to make instantaneous decisions, resolve conflicts, and deal with stress and pressure. It demands good communications skills and the ability to think on your feet. The ability to work a game fairly and smoothly is a skill one can be proud of.
Online advertising, also called online marketing or Internet advertising or web advertising, is a form of marketing and advertising which uses the Internet to deliver promotional marketing messages to consumers. This includes email marketing, search engine marketing (SEM), social media marketing, many types of display advertising (including web banner advertising), and mobile advertising.
Online advertising is widely used across virtually all industry sectors and many associations have had increased response to online ads.
How-To GuidesAdvertise on Craigslist
Learn how to advertise for free on Craigslist Advertise on Facebook
Learn how to advertise on Facebook
Sample Craigslist Ad
Blurb of editable text to post on Craigslist (MVSRA - Soccer)
Social Media & Media Outlets
Radio Ads - Audio Files
For a list of radio outlets:
» Media Outlets
30 second radio commercial
Officiating Radio Ad
30 second radio commercial
TV/Web Ads - Video FilesRVBOA Recruitment Ad
30 second video advertisement
PFOA Recruitment Ad
60 second video advertisement
- NFHS Officials Recruiting Campaign Social Media Blurbs
Sample tweets and posts geared towards recruiting officials
Host an Officiating Job Fair
Recruitment Flyers & Cards
Lane County Baseball Umpires Association
» Flyer & Cards (PDF)
Association Recruiting Programs
Send Jack Folliard, firstname.lastname@example.org, your recruiting ideas.
Refer a Friend Recruiting Program:
Suggested by Ken Woods, Commissioner of Salem Football Officials Association.
- Member recruits a new official, that new official registers with the OSAA, receives a packet, attends weekly training classes, and works a schedule.
- The next year, this same rookie official comes back and registers with the OSAA for the second year, the recruiting official receives $40 cash from the association at the beginning of the season. If you recruit two new officials, you receive $80 cash, if you recruit three or more, you receive $100 cash (cap at some amount, i.e. $100 maximum).
High School Senior Recruiting:
Suggested by Cliff Filley, Commissioner of Mid-Western Football Officials Association.
- Create postcards targeting high school seniors. Offer the ability to stay in the game and get paid.
- See sample postcard.
- Send a supply to high school athletic departments for inclusion in award ceremonies or for distribution to seniors.
Mentor Program Resources
» National Mentoring Resource Center
» Management Mentors
» Mentoring Program Resource List
» How to Start a Mentoring Program
» State of Oregon Mentoring Toolkit
» Setting up a Mentoring Program
Mentor Program Examples
» Evergreen (WA) Basketball Officials Association
» U.S. Lacrosse
» Eastern Nebraska Officials Association
» Tacoma Basketball Officials Association
» Eagle Crest Mentorship Presentation (Garrett) - PowerPoint | PDF
Sign-Up and Register to Become an Official
How to Register as an Official
- First, determine which sport and Local Officials Association you want to join. You can use the Association Lookup Tool to find the closest association near a given ZIP code or high school. The Associations tab also contains a list of all Local Official Associations.
Are you at least 18 years old?
- Yes, continue on to Step 3.
- No, if you are under 18 years old, you will need to contact your association's Commissioner in order to request an exception for youth referees. (These exceptions start with Commissioners, contact your Commissioner with an email expressing your interest to officiate.) Your Commissioner will then provide you with different registration instructions; do not continue to Step 3.
Complete the Online Registration process. Registration is completed through the OSAA/OAOA Central Hub on ArbiterSports. The online registration form is fairly self explanatory and contains contact information if you need assistance. The registration process includes:
Choosing a Portal There are two registration options available for officials registering with the OSAA:
- Choosing a portal
- Selecting a sport
- Providing contact information and a mailing address
- Consenting to a background check
- Agreeing to an Independent Contractor notification
- Selecting your Local Officials Association
- Paying registration fees online
Oregon Portal - this portal should be selected if you are a member or plan to be a member of a Local Officials Association chartered in the state of Oregon in any of the seven sports (Football, Soccer, Volleyball, Basketball, Baseball, or Softball).
Affiliate Portal - this portal should be selected if you are a member of an officiating association located outside of Oregon but will be officiating contests within Oregon's border. This option should also be selected if the Commissioner of your association has indicated that you should complete the affiliate registration process even though you may be a member of an Oregon association.
- Look for your Officials Packet in the mail. Your packet includes an OSAA badge and rules books. See the "Registration Fees" table and "Officials Packets" section for additional information.
- Complete the required annual Certification Tests. Refer to the Certification/Eligibility tab for additional information including all certification requirements for officials, links to online rules exams, concussion testing information, and OCEP requirements. If you are a new official, it is recommended to attend at least one of your association's training meetings before taking the rules exam.
- Get Training from your Local Officials Association. Check with your association for any additional membership requirements, training meeting schedule, and assignment procedures.
2023-24 OSAA Officials Registration and Testing Timelines
|Registration/Testing Opens||Thurs. 6/15/2023 (7/10/2023)||Mon. 9/18/2023||Mon. 1/15/2024|
|Test Review Opens||Mon. 8/14/2023||Mon. 11/13/2023||Mon. 3/04/2024|
|First Contest/Jamboree Dates||Thurs. 8/24/2023||Wed. 11/29/2023||Mon. 3/11/2024|
|Registration Closes||Fri. 9/29/2023||Fri. 1/19/2024||Fri. 4/19/2024|
|Testing Closes||Fri. 10/20/2023||Fri. 2/16/2024||Fri. 5/17/2024|
2023-24 Registration Fees
Officials PacketsOnce you have completed the online registration process and consented to a criminal background check, the OSAA office will mail you an officials packet. Packets are send via US Postal Service to the mailing address provided in the registration process. Officials will be sent an email once their packet ships with a tracking number.
Please allow up to 5 business days to receive your packet.
Officials can purchase additional rules books and certification patches from the OSAA Corner Store.
If you have not received your officials packet, please email Heidi Lopez at the OSAA office, email@example.com. Packet contents vary by sport and additional information on exactly what is included for each sport's officials packet can be found with a price break-down of each item by clicking the specific sport to the left.
Certification Requirements for OSAA OfficialsPer AOH Rule 4.1, in order to be a certified official:
- The official must be at least 18 years of age. (Exceptions for youth officials are made by the OSAA Executive Director.)
- The official must be a member in good standing of a local officials association.
- The official must complete the annual OSAA online officials registration process.
- The official must attend six study/training meetings or complete 10 hours of approved training.
- The official must pass a criminal conviction history screening; officials cannot have been convicted of:
- A felony involving the use, possession or sale of a controlled substance within the last 10 years. The 10-year period of ineligibility to officiate shall commence from the date of suspension from officiating duties or from the date of conviction - whichever occurred first; or
- A crime involving the use or threatened use of violence against a person within the last 10 years. The 10-year period of ineligibility to officiate shall commence from the date of suspension from officiating duties or from the date of conviction - whichever occurred first; or
- A crime involving a minor child at any time.
- The official must complete the annual OSAA concussion training.
Training All OSAA officials in all sports must complete the annual OSAA concussion training course. Training must be completed before officials are allowed to officiate any contest.
» Course Instructions
Certification Levels and Eligibility Badges
Center To help officials and Commissioners understand the certification levels for officials listed in AOH Rule 4.2, the ArbiterSports system assigns officials digital eligibility badge icons representing the highest level of certification that official has obtained. The badges correspond to the levels of certification as follows.
Only one badge with the highest level of certification will be shown on ArbiterSports.*
Sub-Varsity - The official has met the requirements of a registered official, taken the relevant OSAA sport examination, completed OCEP Interrupting and Preventing Discriminatory Acts training, completed the annual OSAA online concussion training, and completed any other required components. Sub-varsity certified officials are not allowed to officiate OSAA sanctioned contests above the sub-varsity level.
Varsity - The official has met the requirements of a sub-varsity official, scored at least 75% on the OSAA sport examination, completed OCEP Interrupting and Preventing Discriminatory Acts training, completed the annual OSAA online concussion training, and completed any other required components. Varsity certified officials are allowed to officiate varsity and sub-varsity OSAA sanctioned contests.
Playoff - The official has met the requirements of a varsity official, scored at least 90% on the OSAA sport examination, completed OCEP Interrupting and Preventing Discriminatory Acts training, has OCEP Principles certification (see requirements), obtained and has current OCEP Playoff certification (see requirements), and completed any other required components. Playoff certified officials are allowed to officiate any level of OSAA sanctioned contest and OSAA State Championship events.
*Note: ArbiterSports assigns eligibility badges twice a day around 11 o'clock. It may take a while for the system to recognize eligibility completion requirements; for example, if an official only recently completes the rules exam, their badge may not appear until up to 12 hours later. The highest level of certification badge will be displayed. If an official obtains the playoff level of certification and receives a black badge icon, they are eligible to officiate sub-varsity, varsity, and playoff contests. However, an official that only has an orange sub-varsity badge cannot be assigned to a varsity level contest.
Officials Certification and Education ProgramThe OSAA/OAOA Officials Certification and Education Program (OCEP) is designed to ensure that Oregon officials statewide are trained in a consistent and standardized manner. There are three OCEP components:
- OCEP Principles certification (AOH Rule 4.4)
- OCEP Interrupting and Preventing Discriminatory Acts training (AOH Rule 4.5)
- Sport specific OCEP Playoff certification (AOH Rule 10.2)
OCEP Principles Certification
OCEP Principles certification is gained by attending an in-person course or clinic approved by the OAOA Executive Board on the basic principles of officiating. Officials can also individually obtain certification by completing the online NFHS Interscholastic Officiating Course (see the Instructions for Officials).
This requirement does not apply to officials certified by the OSAA in 2005-06 or prior; or any transfer official previously licensed or certified by a state high school governing body.
Each local association should conduct an annual OCEP Principles course. It is highly suggested that these courses are offered to other neighboring associations of other sports to have a diverse participant base. For additional information, please refer to the files on the right side of this page.
OCEP Interrupting and Preventing Discriminatory Acts Training
This training is a one-time requirement. Officials must complete the "OSAA Interrupting and Preventing Discriminatory Acts Training" online course before officiating any level of OSAA-sanctioned contest, including jamborees. The online training course for officials can be accessed through ArbiterSports from the Eligibility page.
- Navigate to www.arbitersports.com
- Sign in to your ArbiterSports account (same one you used for registration)
- Choose the "OSAA - Central Hub" account to work in
- Click the "Check Eligibility" link
- Under Current Eligibilities, click on a sport eligibility for the current membership year
- Scroll down to "OSAA Interrupting & Preventing Discriminatory Acts Training" and click the Take Online Clinic link
OCEP Playoff CertificationAs part of the Officials Certification and Education Program (OCEP), officials selected to officiate any OSAA State Championship event must have obtained and be currently certified in their sport specific OCEP Playoff certification.
Obtaining CertificationTo obtain OCEP Playoff certification, officials shall have completed an OCEP Playoff Certification Clinic, or other camp, clinic, or certifying procedure substantially equivalent and approved by the sport's OSAA State Rules Interpreter. Soccer officials initially obtain OCEP Playoff certification by completing the USSF Grassroots Referee Course.
Recertification RequirementTo maintain and have current OCEP Playoff certification:
- Football, Volleyball, Basketball, Baseball, and Softball officials must recertify every five years via re-obtaining certification as described above.
- Wrestling officials must recertify every three years via re-obtaining certification as described above.
- Soccer officials must recertify every year (including the same year in which OCEP Playoff certification is initially obtained) by completing an annual OCEP Soccer Playoff Certification Training Course either hosted by a local association or via online training.
OSAA State Championship Officials
RequirementsTo officiate any OSAA State Championship event which includes contests in the first round of playoffs through the final contest, officials shall meet each of the following requirements:
- Be selected by their local officials association*.
- Be OSAA certified per AOH Rule 4.1.
- Obtained playoff level certification per AOH Rule 4.2.d.
- Obtained OCEP Principles certification per AOH Rule 4.3.
- Obtained and be currently certified in their sport specific OCEP Playoff certification per AOH Rule 10.2.
- Have a minimum officiating experience at the varsity level (unless granted an exception by the OSAA Executive Director):
- At least three years of varsity officiating experience for all sport officials, and
- At least five years of varsity soccer officiating experience to be eligible for assignment as the center referee for 6A and 5A OSAA Soccer State Championship events.
- Be a member of a local association which:
- Services 6A or 5A classification schools during the regular season to be eligible to officiate any OSAA State Championship event involving 6A or lower classification schools, or
- Services 4A or lower classification schools during the regular season to be eligible to officiate any OSAA State Championship event involving 4A and lower classification schools.
- Be an official who has officiated:
- At least one regular season contest, for all sports, and
- At least three regular season contests in each gender and at least four regular season contests using 3-person mechanics in basketball to be eligible for OSAA Basketball State Championship events, or
- At least two regular season matches in each gender in soccer to be eligible for OSAA Soccer State Championship events.
Consecutive Year Representation at Final SitesOfficials may be assigned to OSAA State Championship final sites in consecutive years as follows:
- Football, Soccer, Baseball, and Softball - no limitation.
- Volleyball and Basketball - limit of two consecutive years at any final site, regardless of classification.
- Wrestling - see AOH Appendix A
Playoff Assignments by Sport/Round
|1st Round||Local Assoc.||Local Assoc.||Local Assoc.||Local Assoc.||Local Assoc.||Local Assoc.|
|2nd Round||Non-Local Assoc.||Non-Local Assoc.||Non-Local Assoc.||Non-Local Assoc.||Local Assoc.||Local Assoc.|
|QF Round||Non-Local Assoc.||OSAA/Final Site||Non-Local Assoc.||OSAA/Final Site||Local Assoc.||Local Assoc.|
|SF Round||OSAA/Rotating Assoc.||OSAA/Final Site||Non-Local Assoc.||OSAA/Final Site||Non-Local Assoc.||Non-Local Assoc.|
|Consolation||- -||OSAA/Final Site||- -||OSAA/Final Site||- -||- -|
|Final||OSAA/Rotating Assoc.||OSAA/Final Site||OSAA/Final Site||OSAA/Final Site||OSAA/Final Site||OSAA/Final Site|
Non-Local Assoc. - A non-local officials association will provide an officiating crew; any local association servicing more than 7.5% of schools sponsoring the activity shall be considered a non-local association.
OSAA/Rotating Assoc. - The OSAA shall assign an officials association based on a rotating schedule to provide an officiating crew.
OSAA/Final Site - The contest will be played at a final site and officials will be assigned individually by the OSAA.
OSAA Rules, Policies, and Forms for Contests and Officials
Assignments to OSAA Sanctioned Contests
Resource LinksThese are some of the OSAA policies and forms that relate directly to officials.
» OSAA Handbooks
» Wrestling State Championship Selection Process
» Youth Officials
» Mentoring Programs
» OSAA Executive Board Policies
» Concussion Management
» Ejection Policies
» Football Specific Policies
» Interrupted Contests
» Lightning Safety
» Social Media Guidelines
» Game Fee Cancellation Policy
» Game Coverage Protocols
» Official's Code of Ethics
» Conflict of Interest Policy
» NFHS Insurance Information
Association Information Form: PDF, Word
» Officials Transfer Form
» Dual Association Membership
» Officials Disciplinary Action Form
» State Rules Interpreters
NFHS AllAccessWithin 3 to 5 business days after registering as an official, email addresses are uploaded to the new NFHS AllAccess platform by OSAA staff. Registered email addressed will be used to assign free publications to officials based on registered sports. Official will receive an email alert once publications are ready.
How to Access NFHS Rules Books & Other PublicationsOfficials can view NFHS publications from the AllAccess platform by visiting allaccess.nfhs.org or by downloading the "NFHS AllAccess" mobile app on the App Store or Google Play.
- A printed copy of the sport's rules book and case book (when applicable) are included in the Officials Packet mailed to registered officials.
- Additional NFHS publications: rules books, case books, officials manuals, etc. can be purchased from the OSAA Corner Store.
- OSAA registered officials can view rules books, case books, officials manuals, and other NFHS publications from NFHS AllAccess on a web-page or on a mobile device:
- Go to allaccess.nfhs.org or open the NFHS AllAccess app (see links above)
- Log into your NFHS account or register for a new account using the address registered on ArbiterSports.
- Once signed in, your assigned publications will appear. Your free books will appear under your subscription after you receive an email confirmation from the NFHS.
State Rules InterpretersThe following people are the State Rules Interpreters (SRI) for their respective sports. Commissioners and officials are encouraged to contact the SRI for rules clarifications.
|Cross Country & Track and Field||Mike Olsen & Dennis Olafson|
Local Officials AssociationsThe following list shows every local officials association and Commissioner by sport.
Blue Mountain Football Officials Association
Central Oregon Football Officials Association
Douglas County Football Officials Association
Lane County Football Officials Association
Lower Columbia Football Officials Association
Mid-Columbia Football Officials Association
Northeast Oregon Football Officials Association
Rogue Valley Football Officials Association
Blue Mountain Volleyball
Columbia Gorge Volleyball Officials Association
|Dave Van Laar||Washington|
Douglas County Volleyball
Klamath County Volleyball
Lower Columbia Volleyball Officials
North Coast Volleyball
Northeast Oregon Volleyball
Southern Oregon Volleyball Officials Association
Southwest Oregon Volleyball
Three Rivers Volleyball
Blue Mountain Soccer
Cowlitz County Soccer
Douglas County Soccer
Klamath Soccer Referees
Southern Oregon Soccer
Central Oregon Basketball
Columbia Gorge Basketball Officials Association
|Dave Van Laar||Washington|
Douglas County Basketball
Grants Pass Basketball
Klamath Falls Basketball
Lane County Basketball Officials Association
Lower Columbia Basketball Officials Association
Malheur County Basketball Officials Association
Northeast Oregon Basketball
Rogue Valley Basketball Officials Association
Salem Basketball Officials Association
South Coast Basketball Officials Association
Tri-Cities Basketball Officials Association (Boys)
Tri-Cities Basketball Officials Association (Girls)
Blue Mountain Wrestling
Central Oregon Wrestling
Klamath Falls Wrestling
Lane County Wrestling
Malheur Wrestling Officials Association
Mid-Valley Wrestling Officials Association
Northeast Oregon Wrestling
Portland Wrestling Officials Association
Rogue Valley Wrestling
Southwest Oregon Wrestling
Oregon Cheerleading Judges Association
Blue Mountain Baseball
Central Oregon Baseball
Douglas County Baseball
Lower Columbia Baseball
North Coast Baseball
Northeast Oregon Baseball
Rogue Valley Baseball
Southwest Oregon Umpires Association
Blue Mountain Softball
Central Oregon Softball
Douglas County Softball
Klamath Falls Softball
Lower Columbia Softball
North Coast Softball
Northeast Oregon Softball
Rogue Valley Softball
Salem Fast Pitch Umpires Association
Southwest Oregon Umpires Association
Three Rivers Softball
Sportsmanship Recognition by OfficialsAll officials will now have an opportunity to nominate players, teams, coaches, and fans for exhibiting good sportsmanship via a brand-new sportsmanship award program.
You can nominate any school, team, fan section, or coach by quickly using the drop-down boxes and share the outstanding example of sportsmanlike behavior you witnessed. The nomination will then go to the OSAA, who will, in turn, let the school know they were nominated and why. At the end of each sports season the program with the best nomination for sportsmanship for each sport will be announced and that program will earn 100 OSAA Cup points for their school.
Be on the lookout for great examples of sportsmanship and vote today!