OSAA Information and Resources for Administrators
- AD/Coach Requirements
- Policies, Forms, & Links
AdministratorsThe OSAA values its relationship with administrators and support staffs of our member schools. Your leadership allows the Association to function efficiently and effectively in enriching the educational experiences of more than 130,000 high school students annually throughout Oregon. We hope you'll find what you need at www.osaa.org to assist you in achieving our common educational goals. We encourage you to contact the OSAA staff directly if you have questions or need further clarification on a specific policy.
2020 OSAA "Essentials" Webinar SeriesThe schedule of topics is as follows:
Thursday, May 7 1:00pm – Transfers and Eligibility Policies & Rules/Forms
» Zoom Meeting Recording
Thursday, May 14 1:00pm – Managing YOUR school on the OSAA Website
» Zoom Meeting Recording
Thursday, May 21 1:00pm – AD/Coach Training – Managing Staff on OSAA Website
» Kris Welch forgot to hit the record button, SORRY! No recording of this session.
Thursday, May 28 2:30pm – Re-opening Oregon High School Athletics and Activities - Phase 1 Question & Answer with OSAA Staff
»This webinar is for Athletic Directors to help with questions facing high schools in phase 1.
» Zoom Meeting Recording
Thursday, June 4 1:00pm – Inputting Schedules & Rosters
Thursday, June 11 1:00pm – Evaluations, Interviews, & Hiring Coaches
Thursday, June 18 1:00pm – Dealing with Challenging Parents
These webinars are designed to help ADs become more efficient and share best practices.
Each webinar will be recorded and posted on the website
2020 OADA Questions2020 OADA State Conference Questions
OADA State Conference Questions with explanations.
Resources during COVID-19The Oregon Athletic Directors Association is going to conduct their 2020 State Conference digitally over Zoom. Please save the following dates with more information to come:
Sunday, April 19: 6pm-7:30pm
Monday, April 20: 2pm-4pm
Tuesday, April 21: 2pm-4pm
Great topics like Proactive Coaching,1st/2nd Year ADs, Student Leaders/Captain's Academy, Servant Leadership, OSAA Year in Review, Positive Team Culture, Equity & Civil Rights, Female AD Roundtable, Sports Medicine Issues, Character Ed & Leadership for Coaches along with the OADA awards will be discussed.
FREE Proactive Coaching Membership!
Bruce Brown, phenomenal motivational speaker & coach, has a special place in his heart for the OADA. He is offering a free two-week membership-for Oregon ADs only-any time time up to the end of April. This provides access to the Proactive Coaching membership page. There are three content "libraries": Ten Minute Topic Videos (50+), Podcasts (40+) and Article/Blogs (70+). They will be adding to each of these during the year. E-mail Bruce directly at [email protected] for more information.
Professional Organizations for AdministratorsThe OSAA has relationships with several professional organizations that work closely with school administrators. Follow the links below for additional information.
» National Interscholastic Athletic Administrators Association (NIAAA)
» Confederation of Oregon School Administrators (COSA)
» National Association of Secondary School Principals (NASSP)
» National Federation of State High School Associations (NFHS)
CoachesSchool coaches are tremendously important educators who have the opportunity to make lasting impressions on students as they learn lifelong lessons through participation in activities. Thank you for your efforts in developing your students. We hope you'll find this page helpful in reaching your goals.
Resources during COVID-19The OACA is committed to supporting coaches during this time. Please see the additional resources they are providing:
Video Presentations from Proactive Coaching
Thursday, April 9, 10 am PST: "The Power of Your Words"
Thursday, April 16, 10am PST; "The Impact of Trust"
Thursday, April 23, 10 am PST: "7 Ways to Lead Your Team"
Thursday, April 30, 10 am PST: "First Steps to Successful Teams - Core Covenants"
Thursday, May 7, 10 am PST: "Life Lessons for Athletes"
Proactive Coaching Membership
Coaches will be able to access "Proactive Coaching" libraries: 50+ Ten Minute Coaching Topics, 40+ Podcasts of the best coaches you've never heard of and 70 Blogs that can be downloaded. This would be an individual membership. Our normal individual rate is 30 days for $30 but we will offer 90 days for $30.
A school membership that will allow access to every coach in your school to have access for 90 days for $150.
E-mail Bruce directly at [email protected] for more information.
Professional Organizations for CoachesThe OSAA works closely with several professional organizations that provide excellent resources for high school coaches. Follow the links below for additional information.
» Oregon Athletic Coaches Association (OACA)
» Oregon Cheerleading Coaches Association (OCCA)
» Dance Drill Coaches Association (DDCA)
» Oregon High School Speech League Coaches Association (OHSSL)
» Oregon Music Educators Association (OMEA)
NFHS Rules AppThe NFHS Rules App contains quizzes for all NFHS sports and provides access to the
NFHS Rules books for each sport, right in the palm of your hand.
How to Access NFHS Digital Rules BooksVarsity team head coaches with contact information entered on their school's Manage Staff page can access the digital NFHS Rules books for their respective sport through the NFHS Rules App:
- Digital subscriptions are uploaded once per season by OSAA staff.
- Once your subscription has been processed by the NFHS, you will receive an email notification indicating you have been granted access to a specific rules book.
- Download the NFHS Rules app from the Google Play Store or iTunes App Store; you can use the links above.
- Open the NFHS Rules app on your mobile device. At the bottom of the screen, select "Signup". Enter your name and profile information. The email address you type in MUST match the address listed on your school page (the same email address which was sent the NFHS automated notification).
- Once registered with your account, within the app go to the "My Books" section. Here you will see a download icon for the free books assigned to your sport. All other books will show a shopping cart icon to subscribe to the book for $6.99. Your free books will appear under your subscription after you receive the NFHS automated notification.
AD and Coach Requirements
For athletics (football, volleyball, soccer, cross country, basketball, swimming, wrestling, baseball, softball, track & field, golf, and tennis), coaches must complete required certifications before interacting with participants during that sport's season.
Cheerleading and dance/drill coaches must complete required certifications by the first day of the association year (the first practice date in the fall).
Lookup a CertificationCertified through NFHS after August 1, 2007
NFHS Fundamentals of Coaching certified through ASEP prior to August 1, 2007 (Sorted by last name)
ODE Steroid List of Completed Assessments
Required Certifications and Training Courses for Oregon High School Coaches
Annual - required every year (only for football coaches)
Online Training Course HelpAnswers to common NFHS online course questions, logins, etc.
Frequently Asked Questions
A. Yes, so long as the athletic director or coach was certified through ASEP prior to August 1, 2007. Thereafter, only the NFHS Coach Education Program "Fundamentals of Coaching" will satisfy this requirement unless an exception is granted in writing by the OSAA.
Q. When must a coach be certified?
A. All coaches must be certified prior to assuming coaching duties unless an emergency exception is authorized in writing by the OSAA. This includes cheerleading coaches, dance/drill coaches, and choreographers at schools that do not participate in competitions.
Q. Is certification required of volunteer coaches?
Q. Must a "guest" coach be certified?
A. No, but if the coach has contact with students more than three times in a sport season, the coach shall no longer be considered a "guest" and must be certified. A non-certified "guest" coach may not serve as a coach at a contest. Coaches may not use this provision to circumvent the training requirements, i.e. a regular coach does not get a three day grace period to interact with participants prior to being wholly certified.
Q. May a school bring in alumni or other non-high school personnel to scrimmage with teams or individuals as "guest coaches" if those personnel are limited to student contact on no more than three occasions during the sport season?
A. No. The "guest coach" exception is intended to allow a limited number of visits by a guest instructor; it is NOT intended to allow coaches to bring in coaches or players to participate in drills or scrimmages against teams or individuals. Any attempt to circumvent the Participation Limitations by calling practice participants "guest coaches" or to have coaches interact with participants prior to being wholly certified would be a violation of OSAA rules.
Q. In individual sports, may a parent or non-certified coach accompany a participant to a contest as the school representative if that person is an authorized representative of the principal?
A. Yes, but the authorized representative may not coach the participant unless specific permission has been granted in writing by the Executive Director.
Q. Does the OSAA require high school coaches to have current first aid certification?
A. No. However, coaches should check with their athletic directors as most high schools or school districts have this as a requirement.
Q. How long is the Heads Up Football certification valid?
A. The answer depends on the four component courses that comprise the Heads Up Football certification: Concussion in Sports, Heat Illness Prevention, Sudden Cardiac Arrest, and Blocking, Tackling & Equipment Fitting. Heads Up Football certification expires one year after the earliest component completion date. Even if an individual component course is valid for more than one year, for the purposes of retaining Heads Up Football certification, the four component courses must be completed annually.
Q. What is required of a Player Safety Coach (PSC) during the year they attend an in-person PSC clinic in order to be Heads Up Football certified?
A. Coaches attending an in-person PSC clinic are required to complete the following online courses in order to be Heads Up Football certified: Concussion Recognition and Training; Heat Illness Prevention.
Q. What is required of every football coach, including previously certified PSC coaches, not attending an in-person PSC clinic in order to be Heads Up Football certified?
A. Every football coach, including previously certified PSC coaches, not attending an in-person PSC clinic are required to complete the following online courses in order to be Heads Up Football certified: Concussion Recognition and Training; Heat Illness Prevention; Blocking and Defeating Blocks, Shoulder Tackilng & Equipment Fitting; Sudden Cardiac Arrest.
OSAA Policies, Forms, and LinksOSAA policies and forms can be found by using the Governance navigational bar at the top of every OSAA webpage. Most of the questions we receive from Administrators are on the following topics.
» OSAA Coaches Code of Ethics
» Ejection Policies
» Practice Model
» Heat Index Calculator and Subscription Alerts
» Moratorium Week
» Rule 3: Contests-Sportsmanship-Crowd Control
FormsFor a complete list of OSAA forms:
» OSAA Forms
» Online Ejection Report
» Online Student Eligibility Form
» About the OSAA
» Contact Information
» OSAA Weekly (Newsletter)
OSAA Eligibility Policies and FormsOSAA eligibility policies and forms can be found by using the Governance navigational bar at the top of every OSAA webpage. Most of the eligibility questions we receive in the office are on the following topics.
» Academic Eligibility
» Satisfactory Progress Toward Graduation Chart
» Eligible Student Transfer Certificate
» Transfers to a School with Affiliation
» Student Intent to Transfer Certificate
» School Representation
» School Representation Eligibility Certificate
» Associate Member Schools
» Lookup Student Eligibility Waiver
» Online Form Help & Assistance
» Eligibility Primer for Parents
Annual Administrator WorkshopsThe OSAA hosts annual Administrator Workshops to familiarize representatives from the member schools with the services, policies, procedures, rules, and interpretations of the Association.
Mandatory AttendanceEach member school shall ensure that at least one representative participates in one of the annual Administrator Workshops presented by OSAA staff. Roll shall be taken at the Workshops to confirm compliance with this policy.
Should it be determined that a member school failed to have a representative at any of the Administrator Workshops, that school shall have an administrator view a recorded version of the workshop within five days, receive a $1,000 fine, appear before the Executive Board at their next meeting, and be placed on probation during the Association Year of non-attendance. The Executive Board shall consider the probationary status of the school when assigning penalties for any violations of OSAA Regulations by the school that might occur during the period of probation. (Executive Board policy)