1.     Article 1 – Name of Organization

1.1.     This organization shall be known as the Oregon School Activities Association (OSAA).

2.     Article 2 – Object and Authority of the Organization

2.1.     Object.  The object of the Association is to protect the interests of member schools and to regulate interscholastic activities that involve member schools from the State of Oregon.

2.2.     Authority.  The administration of rulings by the Executive Board shall be final, except for hardship eligibility appeals as provided in Rule 8.9.

1.     Q.   Is the Oregon School Activities Association a relatively new organization?

A.    No.  The Association has had a continuous existence since 1918.

2.     Q.   Is Oregon unique in having an organization to supervise the interscholastic programs of high schools?

A.   No.  All states in the United States and several of the Canadian provinces have organizations with a similar objective.  All states in the United States and several Canadian provinces have banded together and formed the National Federation of State High School Associations with an executive office in Indianapolis, Indiana, that serves the entire United States through its press service, publication of Rules Books, distribution of video materials and in many other ways.

3.     Article 3 – Membership and Dues   See Executive Board Policy, “Membership in the OSAA” for additional information.

3.1.     Membership.     (Full Membership Application)     The membership of the Association shall be high schools within the State of Oregon, public or private, that meet the following qualifications:

3.1.1.     Subscribe to the Articles, Rules, Board Policies, Board Interpretations, Participation Limitations, Sports Seasons and Officials Fees (collectively, the Regulations) of the Association.

3.1.2.     Pay general membership dues and participation fees annually as established by the Executive Board.

3.1.3.     Offer a comprehensive curriculum, which meets Oregon graduation requirements.

3.1.4.     Serve a minimum of 10 students in grades 9-12 or 10-12.  A school with fewer than 10 students may be eligible for Associate Membership.

3.1.5.     Participate in at least one OSAA Activity each year. 

3.1.6.     Participate only against schools that are members of the OSAA or schools affiliated with member associations of the National Federation of State High School Associations (NFHS) if the activity is sponsored by the OSAA, unless an exception is granted in writing by the Executive Director.

EXCEPTION:  Schools for which application of these rules is inappropriate may apply to the Executive Board for an exemption from one or more of the qualifications by providing written justification for the exemption with the “Full Membership Application.”

3.2.     Dues. The Executive Board shall establish procedures relative to payment of membership dues and special fees for championships.

3.3.     Member Obligation. Members of this Association shall be bound by the Regulations, standards, rulings and position papers of the Association and other decisions made by the Delegate Assembly and/or the Executive Board, and shall be bound to self-report any violations of the Regulations to the Executive Director.

Each full member school shall be a member of and subject to the rules of the district/league/conference to which it is assigned.  Such rules shall not supersede or conflict with the Regulations.  When there is such a conflict, the Regulations shall prevail.

Members of this Association have a responsibility to educate student participants, coaches and other appropriate persons about Association Regulations that could affect them.

3.4.     Associate Membership.     (Associate Membership Application)     A private school may be granted Associate membership if it meets the requirements of Article 3.1. other than Articles 3.1.4., 3.1.5., and 3.1.6.  Associate member schools may not enter teams or individuals in OSAA events except as provided in Rule 8.5.1.(d).

1.     Q.   What are the dues of the Association?

A.   The dues are $750 for each full member school or $100 for each associate member school, plus $50 for each OSAA sponsored activity in which the school participates, payable on or before October 15 of each school year.

2.     Q.   May a full member school participate against a school that is not a member of the Association?

A.   No, unless the contest is sanctioned by the NFHS and OSAA.

3.     Q.   May a student or a team of a member school participate in an organized practice or contest against a student or a team of a college, university, community college, non-high school club, or alumni in contact sports (football, wrestling and soccer)?

A.   No.

4.     Q.   May a student or a team of a member school participate as a representative of the school in an organized practice or contest against a student or a team of a college, university, community college, non-high school club, or alumni in non-contact sports?

A.   No, unless approval is granted in writing by the Executive Director.

5.     Q.   Are home schools eligible for membership in the Association?

A.   No.  NOTE:  Home schooled students may be eligible at the public school or the private school in whose district their parents reside.  See Executive Board Policy, “Eligibility – Home School Students.”

6.     Q.   May an associate member school form a team and participate against a team from another associate member school?

A.   Yes.

7.     Q.   May an associate member school form a team and participate against an OSAA full member school?

A.   No.  If an associate member school wishes to participate against OSAA full member schools, the associate member school would need to apply for and be granted full membership prior to competition.

8.     Q.   May an associate member school participate against a non-member school in OSAA activities?

A.   Yes.  Unlike full member schools that may not participate against non-member schools, associate member schools are permitted to participate against non-member schools.

4.     Article 4 – Delegate Assembly

4.1.     Composition.  The Delegate Assembly shall be composed of 43 representatives:

4.1.1.     Thirty-eight representatives elected by the members of regular athletic districts.

4.1.2.     An athletic director representative elected by the Oregon Athletic Directors Association.

4.1.3.     An activities director representative selected by the OSAA Student Activities Advisory Committee.

4.1.4.     A school boards representative elected by the Oregon School Boards Association.

4.1.5.     A non-voting advisory coach representative elected by the Oregon Athletic Coaches Association.

4.1.6.     A non-voting advisory official representative selected by the Oregon Athletic Officials Association.

4.1.7.     The Executive Director shall be an ex-officio, non-voting member of the Delegate Assembly.

4.2.     Qualifications. To serve as a member of the Delegate Assembly, the athletic district representatives and the activities representative shall be employed at a 0.49 FTE level or greater as a superintendent or assistant superintendent of the school district of a member school, or as principal, or assistant principal of a high school which is a member of the Association.  The Oregon School Boards Association representative, the Oregon Athletic Directors Association representative, the advisory Oregon Athletic Coaches Association representative and the advisory Oregon Athletic Officials Association representative shall each be currently serving in the role being represented on the Delegate Assembly.

4.3.     Authority.

4.3.1.     The Delegate Assembly shall adopt Regulations, elect the President and the Executive Board of the Association, and determine membership dues.  The Delegate Assembly may adopt policies and positions for the Association.

4.3.2.     The Delegate Assembly may adopt or amend Articles of this Constitution, adopt or amend Rules of this Constitution, and amend or revoke Executive Board Policies, Participation Limitations, Sports Seasons Limitations, and/or Board Interpretations, according to Article 10, Amendments.

4.4.     Elections. Each Association regular athletic district (Article 7.1.) shall elect one representative to the Delegate Assembly.

4.4.1.     Each regular athletic district shall determine its own nominees who meet the qualifications of this office.

4.4.2.     The election shall be conducted by the superintendent chair of the regular athletic district committee.  The superintendent shall report the name of the representative to the executive director in writing by September 15.

4.4.3.     In case a vacancy arises in any regular athletic district following the election, the district shall elect a replacement within 30 calendar days.

4.4.4.     Any regular athletic district that has a representative on the Executive Board shall not conduct an election for the Delegate Assembly.

4.5.     Term of Office. The term of office members of the Delegate Assembly shall begin on September 15 and shall be for three years.  Members shall not serve more than two consecutive terms, except for a member who is elected to the Executive Board who may then serve until his/her term on the Executive Board expires.  A member who is appointed or elected to fill an unexpired term shall be eligible for up to two full three-year terms starting with the first meeting attended.  The term of office for the President of the Association shall be one year.  A President shall not serve more than one term as President.

A duly elected member of the Delegate Assembly whose position changes during the second half of the three-year term is eligible to complete the term of office if the new position retains some responsibility for secondary education and is at least equal in rank to the position of high school assistant principal and is within the same athletic district from which originally elected.

4.6.     Meetings.

4.6.1.     Regular Meetings.  The Delegate Assembly shall meet in October and in April.  Election of Executive Board members shall be held in April.

4.6.2.     Special Meetings.  Special meetings may be called when one-third (15) of the voting members of the Delegate Assembly petition for a special meeting of the Delegate Assembly.  The Executive Director shall poll all the Delegate Assembly members, and if two-thirds (29) of the voting Delegate Assembly members approve, a special meeting shall be called.

4.6.3.     Quorum.  A quorum shall consist of a majority (22) of the total voting membership of the Delegate Assembly.

4.6.4.     Voting Body.  Only voting members of the Delegate Assembly in attendance shall be entitled to vote.  Proxy voting is not permissible.

4.6.5.     Presiding Officers. The Delegate Assembly shall be presided over by the President of the Association, who shall be a member of the Executive Board.  In the absence of the President, the Vice-President of the Executive Board shall preside.

4.6.6.     Public Testimony.  Any representative (administrator, athletic director, coach/activity supervisor) from a member school shall have a voice without a vote at the Delegate Assembly and shall be recognized by the chair according to procedures established by the chair.

1.     Q.   May an assistant superintendent serve as a member of the Delegate Assembly and/or as a member of the Executive Board?

A.   Yes.

2.     Q.   May an assistant principal serve as a member of the Delegate Assembly and/or as a member of the Executive Board?

A.   Yes.  The term “assistant principals” includes all licensed, serving high school assistant and vice principals.

5.     Article 5 –  Executive Board

5.1.     Composition. The Executive Board shall be composed of 13 elected members and shall consist of one representative from each classification, one 6A/5A/4A at-large representative appointed by the Board, one 3A/2A/1A at-large representative appointed by the Board, a representative of the Oregon School Boards Association, a representative of the Oregon Athletic Directors Association, an activities director representative, a non-voting advisory coach representative of the Oregon Athletic Coaches Association, and a non-voting advisory official representative of the Oregon Athletic Officials Association.

5.1.1.     The 6A/5A/4A and 3A/2A/1A at-large representatives shall be appointed by the members of the Executive Board prior to the term of office to be filled.  Criteria to be considered by the Board in making these appointments may include, among others, geographic, gender and ethnic representation on the Board.

5.1.2.     The representative of the Oregon School Boards Association (OSBA) shall be elected by his/her organization.

5.1.3.     An athletic director representative shall be elected by the Oregon Athletic Directors Association (OADA).

5.1.4.     An activities director representative shall be selected by the OSAA Student Activities Advisory Committee.

5.1.5.     A coach representative shall be elected by the Oregon Athletic Coaches Association (OACA). 

5.1.6.     An officials' representative shall be selected by the Oregon Athletic Officials Association (OAOA).

5.1.7.     The Executive Director shall be an ex-officio, non-voting member of the Executive Board.

5.2.     Qualifications.

5.2.1.     To serve as a member of the Executive Board, the classification representatives and the activities representative shall be employed at a 0.49 FTE level or greater as a superintendent or assistant superintendent of the school district of a member school, or as high school principal or high school assistant principal of a high school which is a member of the Association.  The Oregon School Boards Association representative, the Oregon Athletic Directors Association representative, the advisory Oregon Athletic Coaches Association representative and the advisory Oregon Athletic Officials Association representative shall each be currently serving in the role being represented on the Board.

A duly elected or appointed member of the Executive Board whose position changes during the second of his/her three-year terms is eligible to complete the term of office if the new position retains some responsibility for secondary education and is at least equal in rank to the position of high school assistant principal and is within the same classification and geographical area from which originally elected.

5.2.2.     If a member of the Executive Board is an elected member of the Executive Committee of the NFHS and his/her term on the Association Executive Board has expired, the member shall remain on the Executive Board as a non-voting, member-at-large, as long as he/she remains a member of said National Executive Committee.

5.2.3.     To be elected President of the Association by the Delegate Assembly, a person shall be a member of the Executive Board.

5.3.     Authority.

5.3.1.     The Executive Board shall manage the business and affairs of the Association and shall have the power and duty to:

(a)       Establish operational guidelines and determine the investments for the Association.

(b)       Exercise control over all activities and contests between schools that are members of the Association.

(c)       Exercise control over all state championships and approve contest officials for such.

(d)       Approve invitational meets, contests, and activities.

(e)       Determine penalties for violations by member schools, their employees, representatives, and/or students of Association Regulations.

(f)        Determine penalties for violations by certified officials of the Regulations.  See Rule 2.4, “Prohibited Conduct” for additional information.

(g)       Make rulings applicable to eligibility requirements.

(h)       Administer the rules contained in each sport's athletic plan.

(i)        Administer the Regulations, which shall govern each student who represents his/her school in any interscholastic activity and the conduct of each official.

(j)        Make investigations relative to the violation of the Regulations.  If charges are brought against any school for violation of the Regulations, or violation of the spirit of fair play and good sportsmanship, the Executive Board shall consider such charges and determine and assess penalties in case of conviction.  Any school or official charged with a violation of the Regulations shall be given an opportunity to be represented at the hearing of its case before the Executive Board.

(k)       Appoint special committees to assist in the arrangements and supervision of various activities and contests.

(l)        Approve or deny applications for membership in the Association.

(m)      Adopt or amend Board Policies, Participation Limitations, Sports Seasons Limitations, Board Interpretations and the OSAA Athletic Officials Handbook all of which shall have the binding force and effect of Rules adopted by the Delegate Assembly, but which may be adopted and amended without reference to Article 10 of this Constitution.

(n)       Divide the state into athletic districts, special athletic districts and activities districts, and assign member schools to said districts for the purpose of administration, championships, and meets.

(o)       Adopt interim Regulations in the event the Legislature or a court ruling invalidates a portion of the OSAA Handbook.

(p)       Approve the annual operating budget of the Association.

(q)       Take any other action authorized by the Delegate Assembly.

1.     Q.   Are protests against the decision of an official in a game reviewed by the Executive Board?

A.   No.  The Executive Board will not review the decisions of officials whether due to ignorance of the rules or errors in judgment.  The competing schools must accept, without protest, the rulings of the officials who have been approved by the competing schools to have full charge of the contest.

2.     Q.   Will the Executive Board hear protests based upon the application of the rules of any particular sport or protests that involve judgment on the part of game official?

A.   No.

3.     Q.   Will the Executive Board hear protests based upon the conduct of an official that violates the Regulations or the Prohibited Conduct?

A.   Yes.

5.4.     Election. Members shall be elected to the Executive Board by a majority vote of the Delegate Assembly members present and voting at the regular April meeting.  Newly elected and appointed members shall assume office June 15 following their election or appointment.

5.5.     Terms of Office. The term of office for a member of the Executive Board shall be three years.  A member shall not serve more than two terms.  A member who is elected to fill a vacancy shall be eligible for up to two full three-year terms starting with the first meeting after election.  The term of office for the President and for the Vice President shall commence on June 15 following their election and shall be for one year only.

5.6.     Meetings.  The Executive Board shall meet at least four times per year, as follows:  September, December, February, and May.  In addition, the Board shall meet in October once every four years to approve or disapprove revisions proposed by the Classification and Districting Committee.  The Executive Board may confer and take action by telephone conference call, by other media or by mail ballots.

5.6.1.     Six affirming votes (a majority of the voting members of the full Board) shall be required in order for the Executive Board to take action on a main motion regardless of the number of Board members in attendance at that meeting.

5.6.2.     Any representative, i.e., administrator, athletic director, coach/activity supervisor, from a member school shall have a voice without a vote at an Executive Board meeting and shall be recognized by the chair according to procedures established by the chair, unless the Executive Board determines that it is appropriate to meet in executive session.

5.7.     Summer Meeting Attendance. Executive Board members are immediately eligible upon election to attend NFHS Summer Meetings representing the Association.  Individual Board member eligibility for NFHS Summer Meeting attendance expires when the member vacates his/her Board position.

5.8.     Vacancy.

5.8.1.     A vacancy shall be declared by the Executive Director when any member of the Executive Board resigns, moves from the area or classification he/she represents, no longer serves in a position described in Article 5.1., dies or becomes incapacitated, withdraws or otherwise becomes disqualified from the teaching profession, or when there is a lapse of membership or suspension of the school employing said member.

5.8.2.     A vacancy may be filled, if it occurs more than 90 days prior to the next regularly scheduled Delegate Assembly meeting, by appointment by the remaining members of the Executive Board.  Such appointment shall be temporary, and the appointee will serve until the next meeting of the Delegate Assembly, at which time all temporary appointments shall be filled by election.

5.9.     Presiding Officers.  The President of the Association also shall serve as President of and preside over the Executive Board.  A Vice President shall be elected by the Executive Board from its own membership, and shall preside over the Executive Board in the absence of the President of the Association.

5.10.   Executive Director. The Executive Board shall have the authority to hire the Executive Director, to determine the salaries, employment conditions, and location of the office.  The Executive Director's duties shall be to:

5.10.1.   Supervise and evaluate employees of the Association.

5.10.2.   Collect and disburse the funds of the Association.

5.10.3.   Supervise the Association business.

5.10.4.   Interpret and implement the Regulations of the Association.

5.10.5.   Perform other duties as defined by the Executive Board.

5.10.6.   Adopt reasonable policies and rules to conduct Association business.

1.     Q.   How many terms may a member of the Executive Board serve?

A.   A member shall serve no more than two three-year terms.  A member who is appointed or elected to fill an unexpired term shall be eligible for one additional full term.  The term of the President and for the Vice President shall be one year only.

2.     Q.   Do Executive Board members represent athletic districts?

A.   No, they represent all schools but are selected based upon their classification and region.

6.     Article 6 – Classification of Schools.  See Executive Board Policy, “Classification – Emergency Transfer” for additional information.

6.1.     Assignment of schools to classifications and districts for a four-year time block.

6.1.1.     A Classification and Districting Committee shall be established to gather information and make recommendations to the Executive Board regarding classifications and districts for the four-year time block.  See OSAA Constitution, Article 9.2., “Classification and Districting Committee” and Executive Board Policy, “Classification – Emergency Transfers” for additional information.

6.1.2.     When initially assigning a school to a classification at the beginning of a four-year time block, the Executive Board may consider evidence submitted by that school concerning its potential enrollment during the four-year time block.  See Executive Board Policy, “Classification – Playing Up” for additional information.

6.1.3.     The Executive Board shall approve or disapprove all classification changes at its quadrennial October Classification and Districting meeting.  Classification changes will become effective September 1, 2002 and every four years thereafter.

6.1.4.     Associate member schools shall be neither classified nor assigned to an athletic district.

6.2.     Changes in classification during a four-year time block.

6.2.1.     The Executive Board may make what it considers a necessary change or changes in classification either up or down during a four-year time block.

6.2.2.     The process for changes in classification shall be as follows:

(a)       A school may petition for a change in its assigned classification.

(b)       After placement in a classification for a four-year time block and a school exceeds the upper enrollment limit for its classification, the school shall be subject to review by the Executive Board with possible placement in the next higher classification for the remainder of the time block.

(c)       After placement in a classification for a four-year time block and a school falls below the lower enrollment limit for its classification, the school may petition the Executive Board for placement in the next lower classification for the remainder of the time block.

6.2.3.     The Executive Board shall consider classification changes during the four-year time block only at the annual December Board meeting.

6.2.4.     During the four-year time block, the following Average Daily Membership (A.D.M.) thresholds will be used by the Executive Board when considering school placement or classification changes:

6A:  1521 or more

5A:  851 to 1520

4A:  401 to 850

3A:  236 to 400

2A:  116 to 235

1A:  10 to 115

6.3.     Computation of A.D.M.

6.3.1.     Public High Schools.  The A.D.M. for public high schools shall be as shown on the Annual Report submitted by the Department of Education to the Superintendent of Public Instruction at the close of the previous school year.  Students attending charter schools shall not be counted in determining the A.D.M. for any school other than that charter school.

6.3.2.     Private High Schools.  The OSAA shall compute private school A.D.M. by determining the average of the actual enrollment reported to the OSAA by private schools for four dates (September 30, December 31, March 31, last day of school) during the previous school year.

6.3.3.     Other A.D.M. computation procedures.

(a)       Grades 9, 10, 11 and 12 shall be used as a base to determine the classification figure.

(b)       The coeducational school shall be used as a base.  For a non-coeducational school, the A.D.M. shall be doubled to determine the classification figure.

6.4.     Competing Outside the Assigned Classification.  A school may choose to compete outside its assigned classification in any sport but will not be eligible for district or state honors outside its assigned classification in that sport.

6.5.     Cooperative Sponsorship. Cooperative sponsorship of an activity by two or more schools may be considered following procedures established by the Executive Board. See Executive Board Policy, “Cooperative Sponsorship” for additional information.

6.5.1.     Only full member schools may apply for cooperative sponsorship.  Schools requesting cooperative sponsorship should make every effort to co-sponsor an activity with the nearest school that also has difficulty sponsoring the activity by itself.  Cooperative sponsorship shall be considered only for 1A, 2A, 3A and 4A schools.

EXCEPTION:  The Executive Board also may approve cooperative sponsorship involving 1A, 2A, 3A or 4A schools with a 5A or 6A school if the 1A, 2A, 3A or 4A schools are located in an isolated area or are unable to find a closer 1A, 2A, 3A or 4A school willing to enter into a cooperative sponsorship agreement.

6.5.2.     Classification placement for the requested activity will be determined by the total combined A.D.M. in grades 9 through 12 of the schools involved.

EXCEPTION:  If the total combined A.D.M. in grades 9 through 12 causes the cooperative team to qualify for a higher classification, the schools requesting permission for a cooperative team may petition the Executive Board for an exception to this provision.  Factors that may be considered by the Board when evaluating a petition for an exception may include, but are not limited to, number of participants from each school, how much the combined A.D.M. exceeds the classification threshold, and geographic considerations.

1.     Q.   If a school is interested in changing classifications, how should it proceed?

A.   The school should petition the Executive Board for a change in its placement on or before November 1 of the school year prior to the year in which the change would take effect.

2.     Q.   May a school qualify for district and state honors outside its assigned classification in selected activities?

A.   No.

7.     Article 7 – Representative Districts

7.1.     Regular and Special Athletic Districts.  The high schools of the state shall be divided into seven regular athletic districts for 6A, six regular athletic districts for 5A, four regular athletic districts for 4A, five regular athletic districts for 3A, five regular athletic districts for 2A and eight regular athletic districts for  1A as follows:

7.1.1.     6A: Districts 1, 2, 3, 4, 5, 6, 7

5A: Districts 1, 2, 3, 4, 5, 6

            4A: Districts 1, 2, 3, 4, 5, 6, 7

            3A: Districts 1, 2, 3, 4, 5

            2A: Districts 1, 2, 3, 4, 5

            1A: Districts 1, 2, 3, 4, 5, 6, 7, 8

7.1.2.     Special athletic districts may be established or changed by the Executive Board for activities wherein not enough schools participate.  See Executive Board Policy, “Special Athletic Districts – Placement” for additional information.

7.2.     Assignment of schools to a district for a four-year time block.

7.2.1.     A school may petition for a change from its assigned regular athletic district at the end of a four-year time block.

7.2.2.     The Executive Board shall approve or disapprove all changes in regular athletic districts at its quadrennial October meeting.  Each application shall be voted upon individually.  Regular athletic district changes shall become effective the following Association Year.

7.3.     Changes in district assignments during a four-year time block.  The Executive Board may, at its discretion, make what it considers a necessary change or changes to district assignments during a four-year time block.

1.     Q.   May a school assigned to a district compete in an Independent Status in a particular sport?

A.   Full member school teams must participate in the league adopted schedule for each sport they sponsor unless a “Petition for Independent Status” has been granted by the Board.  See Executive Board Policy, “Independent Status in a Sport” for additional information.

8.     Article 8 – Parliamentary Authority

8.1.     The Delegate Assembly shall determine the parliamentary authority that will govern it in all parliamentary situations that are not provided in law or the Regulations of the Association.

9.     Article 9 – Standing Committees

9.1.     Budget Committee

9.1.1.     Charge. The Committee shall prepare a yearly Association budget for presentation to the Executive Board for approval at the May Board meeting.

9.1.2.     Composition. The Committee shall consist of one 6A/5A, one 4A/3A and one 2A/1A school member from the Delegate Assembly; one 6A/5A, one 4A/3A and one 2A/1A school superintendent, assistant superintendent, high school principal or high school assistant principal not a member of the Delegate Assembly; one athletic director representative; one activities director representative; one coach representative; one officials representative; one representative of the Oregon School Boards Association; and the Executive Director of the Association.  In addition, the Board shall appoint a chair.

9.1.3.     Term. Members of the Committee shall serve three-year non-renewable terms.  The Chair shall also serve a three-year term, but may be a former committee member.  A membership rotation schedule for the committee shall be established in which approximately one-third of the members shall be replaced each year.

9.1.4.     Meetings. The Committee shall meet annually in April.

9.2.     Classification and Districting Committee

9.2.1.     Charge. The Committee shall make recommendations to the Executive Board regarding classifications and districts for the upcoming four-year time block.  The duties and responsibilities of the Committee shall be:

(a)       To hold public hearings and provide correspondence to interested parties regarding classifications and districts for the upcoming four-year time block.

(b)       To hear testimony from any school or other interested party, including information on the numbers of students currently enrolled in grades 8, 7 and 6.

(c)       To make recommendations to the Executive Board regarding classifications and districts and enrollment limits for the upcoming four-year time block.

(d)       To consider the following criteria, among any others they deem relevant, for recommending placement of schools in athletic districts:

(1)   The Committee shall always consider:

a)     Enrollment;

b)    Geographic location of the school (including additional costs of travel and potential loss of class time);

c)     Participant safety;

d)    School preference, including “play up/play down” requests;

e)     Creation of similar sized leagues;

f)      Placement of schools within the same school district and classification in the same league;

(2)   The Committee may also consider the following, among any other issues they deem relevant:

a)     Scheduling problems;

b)    Athletic district history;

c)     Move as few schools as possible;

9.2.2.     Composition. Committee membership shall mirror the OSAA Executive Board.  Each classification, region, and interest group represented on the Executive Board shall be represented by an appointment to the Committee.  In addition, a nominee of the State Board of Education shall serve as a voting member of the Committee.

The Vice President of the Executive Board shall serve as an ex-officio, non-voting member of the Committee.

9.2.3.     Term. Members of the Committee shall serve for a "process cycle" which includes meetings conducted two years prior to the change of four-year time block.  The Committee recommendations shall be made to the Executive Board within the school year prior to the changes being implemented.

9.2.4.     Meetings. The Committee shall adopt a schedule of meetings based upon the issues under consideration.  The schedule shall include an appropriate number of meetings in which to conduct the business of the Committee and may include travel to several venues.

9.3.     Medical Aspects of Sports Committee

9.3.1.     Charge. The Committee is a joint committee of the OSAA and the Oregon Medical Association (OMA).  Its primary purpose is to ensure the health and safety of student-athletes who participate in OSAA sponsored activities.

9.3.2.     Composition. The Committee membership includes physicians from various fields of practice (orthopedic, cardiology, family practice, internal medicine, sports medicine), athletic trainers, and OSAA staff.  Members are selected based upon interest and expertise, with geographic representation a consideration.

9.3.3.     Term. Committee members serve at the request of the OSAA Executive Director and have no predetermined term limits.

9.3.4.     Meetings. The Medical Aspects of Sports Committee meets quarterly (four times during each school year).

9.4.     Sportsmanship Committee

9.4.1.     Charge. The Committee shall serve in an advisory capacity relative to the issue of sportsmanship.  The priority of this guidance is insuring the opportunity for students, coaches, and officials to perform in safe, civil environments, and to demonstrate the educational values inherent in high school activities. 

9.4.2.     Composition. The Committee shall consist of representatives to include one member of the Oregon Athletic Coaches Association, two athletics directors, two activities directors, one officials representative, one principal/superintendent, and one Oregon School Boards Association  representative.

9.4.3.     Term. Members of the Committee shall serve a three-year non-renewable term.  Attention will be paid to the term limit rotation to insure balance between experienced members and new members.

9.4.4.     Meetings. The Committee shall convene as necessary to address concerns and make recommendations to the Executive Board.

9.5.     State Championship Committee

9.5.1.     Charge. The Committee shall review championship formats, participation policies, and issues relative to the administration of OSAA State Championships.  The Committee may forward recommendations for modifications to the OSAA Executive Board.

9.5.2.     Composition. Committee membership shall mirror the OSAA Executive Board.  Each classification, region, and interest group represented on the Executive Board shall be represented by an appointment to the Committee.

9.5.3.     Term. Members of the Committee shall serve through one review cycle, and may be reappointed to subsequent committees at the discretion of the Board.

9.5.4.     Meetings. The Committee shall convene every four years during the second year of the time block to address issues of championships format.  Within the meeting year, the Committee shall meet as needed but at a minimum three times to receive public testimony. 

The Executive Board may convene the Committee at other times if, in the opinion of the Board, the need arises.

9.6.     Student Activities Advisory Committee

9.6.1.     Charge. The Committee shall serve as a conduit for open communication among representatives of the activities and the school representatives and staff of the OSAA.  The Committee shall not be a policy making body, but shall serve in an advisory capacity to the Executive Board, Delegate Assembly and staff of the OSAA.  Support from the Committee for recommendations of the respective Student Activities coach and advisor associations shall be required prior to consideration of those recommendations by the OSAA Executive Board.

9.6.2.     Composition. The Committee shall be composed of two representatives of each of the OSAA sponsored activities- cheer, dance, music, and speech.

            Committee members shall be current high school employees.  The Activities Representative to the OSAA Executive Board shall be an ex-officio member of the Committee.

9.6.3.     Term. Members of the Committee shall serve a three-year renewable term in a cycle such that approximately one-third of the Committee members shall be replaced each year.

9.6.4.     Meetings. The OSAA shall establish a calendar for the Committee to meet a maximum of three times yearly in October, January and May.

9.7.     Fee Review Committee

9.7.1.     Charge.  The Fee Review Committee (FRC) shall consider only items involving fees paid to individual officials, commissioners, or Local Associations. (This includes game fees, mileage, per diem, check writing fees, commissioner fees, or any other type of service fee provided.)

9.7.2.     Composition.  The FRC shall be a standing committee consisting of three representatives of the Oregon Athletic Directors Association (OADA) Executive Board, three representatives of the Oregon Athletic Officials Association (OAOA) Executive Board, one representative of the OSAA Executive Board, and the OSAA Executive Director as a non-voting member.

9.7.3.     Term.  The OADA and OAOA will each be responsible to define the process by which their representatives will be selected and the term lengths they will serve.

9.7.4.     Meetings.  The FRC shall meet as requested by the OSAA Executive Board.  The FRC shall determine a schedule of no fewer than three meetings which shall allow the opportunity for public input.  Any presentations or recommendations the FRC has to the Delegate Assembly shall be made at the October meeting of the Delegate Assembly.

10.  Article 10 – Amendments

10.1.   The Articles of the Constitution of this Association may be amended by three-fourths vote of the Delegate Assembly members present and voting or by written mail-in ballot, provided the following conditions are met:

10.1.1.   The proposed Article amendment is signed by four school superintendents, assistant superintendents, high school principals, and/or high school assistant principals.  Each signee must be a member of a different Delegate Assembly district from any other signee.  The Executive Board also may sponsor Article amendments.

10.1.2.   The proposed Article amendment is submitted by superintendents, assistant superintendents, high school principals or high school assistant principals whose schools are members of the Association, or by the Executive Board.

10.1.3.   The proposed Article amendment is received by the Executive Director not later than 30 calendar days prior to the meeting of the Delegate Assembly.  The Executive Director shall receive all proposals and distribute them to all member schools at least 15 calendar days prior to a meeting of the Delegate Assembly.