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OSAA Broadcast Email Announcements
May 2, 2013
REMINDERS
The OSAA Association Year ends on Memorial Day (Monday - May 27, 2013). Please make sure all coaches and administrators are aware of this date so any summer activities this year do not begin until Tuesday, May 28.
The OSAA wants to remind you of the following meetings still to take place this year. OSAA Executive Board Meeting - Monday, May 6. Classification and Districting Committee Meeting - Monday, May 20. State Championship Committee Meeting - Monday, June 3. Rankings Committee - Monday, June 10. All will take place at the OSAA Office in Wilsonville. Contact any Executive Staff Member with questions.
Member School Discount Ticket Order Form - This form is to be used only by member schools for purchasing discount tickets to OSAA State Championship events, first round through final sites. Note that payment must accompany all orders. Contact Amerilyn Rivett with questions.
TIME SENSITIVE
Sportsmanship Award Reminder (TOMORROW, May 3) - The inaugural OSAA Sportsmanship Award's nomination form is now available online. Please take part in this program that highlights sportsmanship in your entire school community. Selected classification winners will receive award recognition and a $1,000 check from the OSAA. DEADLINE is May 3rd. Contact Molly Hays with questions.
Classification and Districting Committee - April 30 Meeting Update - The Classification and Districting Committee has released its latest update and Draft #7. The next public meeting of the Committee is Monday, May 20 at 9am at the OSAA office. All correspondence sent to kyles@osaa.org will be forwarded to the entire committee.
State Championship Committee - April 29 Meeting Update - The State Championship Committee has released their second update. Future meeting dates and topics to focus on at the next meeting are outlined. The next Committee meeting will be held Monday, June 3 at 9am at the OSAA office in Wilsonville. All correspondence sent to cindys@osaa.org will be forwarded to the entire committee.
Executive Board Meeting - May 6 Agenda - The agenda for the final Executive Board meeting of the school year is available. Action items include proposals from the Sports Medicine Advisory Committee, Winter Special District Assignments, and approval of the OSAA Two-Year Calendar. Contact the OSAA Executive Staff with questions.
INFORMATIONAL
2013 Baseball End of Season Reminders Memo, May 1 - Outlines reminders regarding pitcher's stance, multiple batters warming up, equipment for shaggers/protectors, verbal verification from coaches and jewelry. Contact Peter Weber with questions.
OSAA FOUNDATION
ImPACT Scholarship - The OSAA Foundation has released its fourth year of the ImPACT Scholarship. Schools can apply by June 1 to implement the program in their schools for the 2013-14 school year. Contact Kyle Stanfield with questions.
April 11, 2013
TIME SENSITIVE
OSAA Executive Board / Student Activities Representative - Memo contains information relating to the application process and selection of the Student Activities Representative to the OSAA Executive Board. Contact Cindy Simmons with questions.
Delegate Assembly Meeting - April 8 Summary - A summary of the final Delegate Assembly meeting of the year is available. Included are approved amendments to Article 6.3 - "Computation of ADM" and Article 6.2.4(a) "Petition to Play Down." Contact the OSAA Executive Staff with questions.
Classification and Districting Committee - April 8 Meeting Update - The Classification and Districting Committee will meet for a closed work session on Tuesday, April 30 at the OSAA office in Wilsonville. The next public meeting of the Committee is Monday, May 20 at 9am at the OSAA office. All correspondence sent to kyles@osaa.org will be forwarded to the entire committee.
INFORMATIONAL
Revisions to NFHS Track and Field Rule 7-5 - The NFHS Track and Field Rules Committee has modified Rule 7-5 to allow ASTM Certified padding in the pole vault plant box starting immediately. Contact Brad Garrett with questions.
Farmers Insurance Group Scholar Program - Graduating seniors who have achieved a 3.50 or higher cumulative GPA and earned a varsity letter in an OSAA-sanctioned sport (Scholar Athletes) or competed in an OSAA-sanctioned activity (Activity Scholars) are eligible. Each senior receives a certificate of achievement from the OSAA and Farmers Insurance Group. Schools may be contacted by Farmers Insurance agents to assist in the presentation of the certificates. To order certificates, log on to the OSAA website, Awards and the Farmers Scholar Program link. You can fill out the web-based form on that page to let us know how many of each type of certificate you need, as well as the date, time, site and type of presentation ceremony. Certificates will be mailed out by the OSAA. Contact Molly Hays with questions.
Sportsmanship Award Reminder (Deadline May 3) - The inaugural OSAA Sportsmanship Award's nomination form is now available online. Please take part in this program that highlights sportsmanship in your entire school community. Selected classification winners will receive award recognition and a $1,000 check from the OSAA. DEADLINE is May 3rd. Contact Molly Hays with questions.
OSAA FOUNDATION
OSAA Foundation PSA - Rosemary St.Clair, Nike Executive and Aloha High School alumni talks about sport and why participation is different for every individual.
April 3, 2013
REMINDERS
The OSAA reimbursed $261,330.95 to 227 OSAA member schools for Winter State Championship participation. Per Executive Board policy, travel reimbursement checks were only sent to those schools that have completed the NFHS Winter Participation Survey, 2013 Winter Pre-Selections and have turned in gate receipts from Winter State Championship events and endowment games.
TIME SENSITIVE
OSAA Choir State Championships Registration Form is Now Posted - Deadline April 15, 4pm - The on-line Registration Form for the 2013 OSAA Choir State Championships has been posted on the Choir page of the OSAA website. IMPORTANT: Please inform directors that the password necessary to access the on-line Registration Form is: STATEREGISTRATION (Note that the Password must be typed in all CAPS with no spaces.) The State Choir "Tape Pool Qualifiers" and State Championships performance order will be posted on the OSAA website by noon on Monday, April 22. Contact Molly Hays with questions.
OSAA Band/Orchestra State Championships Registration Form is Now Posted - Deadline Tuesday, April 16, 4pm. The on-line Registration Form for the 2013 OSAA Band/Orchestra State Championships has been posted on the Band/Orchestra page of the OSAA website. Please inform directors that the password necessary to access the on-line Registration Form is: STATEREGISTRATION. Note that the password must be typed in all CAPS with no spaces. All competition must be completed on or before April 13. The State Band/Orchestra Tape Pool Qualifiers and State Championships performance order will be posted on the OSAA website by noon on Wednesday, April 24. Contact Cindy Simmons with questions.
Board Policy "Modifications to Address Conflicts with Religious Beliefs" - In order to provide adequate time to plan for and provide modifications to championship events that are required to address conflicts with a student's religious beliefs, schools shall notify OSAA of the possible conflicts as soon as possible for spring championships. Contact any Executive Staff member with questions.
Rankings Committee Meeting - March 20 Meeting Update - The Rankings Committee has released their latest update. The committee will meet again on Monday June 10, at 9am at the OSAA Office in Wilsonville.
Final recommendations will be sent to the Executive Board for review this summer. Items include removal of the OOWP column in the system and to
recommend that the better ranked team always be the home team in the State Championship brackets. Contact Peter Weber with questions.
INFORMATIONAL
Football Helmet Information (NAERA) - The NFHS has been provided with a copy of a newly enacted policy by NEARA pertaining to after-market football helmet attachments. Under the policy, reconditioners would remove such attachments and either return them to the submitting high schools or destroy them, at the schools' direction. I have attached the policy for your information. Contact Brad Garrett with questions.
2012-13 Oregonian Cup Winter Results - The results for the 2012-13 Oregonian Cup have been calculated through the winter season. Contact Molly Hays with questions.
2nd NWTA Wheelchair Tennis Camp for Kids - This second annual clinic featuring David Wagner will take place in April, May and June. Please see link for additional information.
OSAA FOUNDATION
2,205 students in 187 member schools have been impacted by the OSAA Foundation this year. Has your school not be helped? Contact Kyle Stanfield to see if we can help students in your school.
March 21, 2013
REMINDERS
If you have hosted post-season playoff games this winter, gate receipts and your ticket report are due in our office one week after the game. Winter travel reimbursement checks will not be sent to any school that has outstanding gate receipts from playoffs. Contact Jan Krause with questions.
TIME SENSITIVE
Delegate Assembly Meeting - April 8 Agenda - The agenda for the second Delegate Assembly meeting of the year is posted. Included is an amendment to Article 6.3 - "Computation of ADM" and Article 6.2.4(a) "Petition to Play Down." Contact the OSAA Executive Staff with questions.
Classification and Districting Committee - March 18 Meeting Update - The Classification and Districting Committee has released their latest update. Committee members reached consensus to recommend six classifications and created Draft #6 for feedback from member schools. The next Committee meeting will be held Monday, April 8 at 1pm at the Holiday Inn Express in Wilsonville concluding the Delegate Assembly Meeting. All correspondence sent to kyles@osaa.org will be forwarded to the entire committee. Contact Peter Weber with questions.
State Championship Committee - March 19 Meeting Update - The State Championship Committee has released their first update. Future meeting dates and topics to focus on at the next meeting are outlined. The next Committee meeting will be held Monday, April 29 at 9am at the OSAA office in Wilsonville. All correspondence sent to cindys@osaa.org will be forwarded to the entire committee. Contact Brad Garrett or Cindy Simmons with questions.
INFORMATIONAL
OSAA / Trail Blazers Champion Night - The OSAA and the Portland Trail Blazers have teamed up to present the OSAA State Champions Night Sunday, April 7 when the Blazers take on the Dallas Mavericks. Each state championship team will receive a limited number of complementary tickets to the game. Fall and Winter State Champions will be honored at halftime of the game. View link for details.
Sportsmanship Award Reminder - The inaugural OSAA Sportsmanship Award's nomination form is now available online. Please take part in this program that highlights sportsmanship in your entire school community. Selected classification winners will receive award recognition and a $1,000 check from the OSAA. DEADLINE is May 3rd. Contact Molly Hays with questions.
March 14, 2013
REMINDERS
2013-14 Track & Field State Championships Date Change - The University of Oregon has notified the OSAA that the date
for next year's Track & Field State Championships at Hayward Field will be May 22-24. This is a week earlier from what was
previously posted on the OSAA calendar. Contact Brad Garrett with questions.
Schools that hosted winter state playoff games need to send in their gate receipts before Spring Break so we can
get travel reimbursement checks sent out. Contact Jan Krause with questions.
Open Enrollment Eligibility Memo - This memo from Tom Welter details the OSAA's stance on eligibility for students transferring under Open Enrollment (HB3681). Contact any Executive Staff member with questions.
TIME SENSITIVE
Officials Fee Review Committee March 12 Meeting
Update - The Officials Fee Review Committee has released their latest update outlining proposed changes in fees for future
years. The Committee will meet again next Thursday, March 21 at 9am at the OSAA office in Wilsonville. All correspondence
sent to bradg@osaa.org will be forwarded to the entire committee. Contact Brad Garrett
with questions.
ScoreCenter Spring Reminders Memo - This memo outlines reminders for AD's and Baseball/Softball coaches regarding the OSAA ScoreCenter. Contact Peter Weber with questions.
INFORMATIONAL
Softball Memo - Outlines numerous NFHS and OSAA reminders for
schools and head coaches. Contact Cindy Simmons with questions.
Dairy Farmers Academic All-State Spring Nomination Forms - Deadline - April 10 - Baseball, softball, golf (boys and girls), tennis (boys and girls), track & field (boys and girls), band/orchestra, choir, speech are eligible in the Spring. The deadline is Wednesday, April 10. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we are in the 16th year of this student recognition program. Contact Molly Hays with questions.
Solo Music State Championship Registration - Deadline - March 18 - Remember to register students for the Solo Music State Championships by following the link above. The password is: STATEREGISTRATION (all caps and one word). The deadline is Monday, March 18 at 4pm. The link will be inactive at that time and any student not registered by the deadline will not be scheduled to participate.
February 21, 2013
REMINDERS
If you have hosted post-season playoff games this fall, gate receipts and your ticket report are due in our office one week after the game. Fall travel reimbursement checks will not be sent to any school that has outstanding gate receipts from playoffs. Contact Jan Krause with questions.
Baseball/Softball Line-up Cards - The OSAA has official line-up cards available for both baseball and softball. The cards are a 3-part NCR form and come in packages of 35. Cost is $6 per package. Order using the link above. Note that these line-up cards are recommended but not required. Contact Kristie Patterson with questions.
TIME SENSITIVE
Classification and Districting Committee - February 19 Meeting Update - The Classification and Districting Committee has released their latest update. Committee members reached consensus to recommend six classifications and created Draft #5 for feedback from member schools. The next Committee meeting will be held Monday, March 18 at 9am at the OSAA office in Wilsonville. All correspondence sent to kyles@osaa.org will be forwarded to the entire committee. Contact Peter Weber with questions.
INFORMATIONAL
Baseball Memo - Outlines reminders regarding legal bats, interrupted contests, jamborees, game balls, pitcher's stance, courtesy runners, field markings, host school responsibilities, lightning safety, ejections, multiple batters warming up, line-up cards and the OSAA ScoreCenter. Contact Peter Weber with questions.
OSAA / Trail Blazers Champion Night - The OSAA and the Portland Trail Blazers have teamed up to present the OSAA State Champions Night Sunday, April 7 when the Blazers take on the Dallas Mavericks. Each state championship team will receive a limited number of complementary tickets to the game. Fall and Winter State Champions will be honored at halftime of the game. View link for details.
LPGA Scholarships - The LPGA has released three scholarship opportunities to female golfers. Two $5,000 scholarships and one $1,250 scholarship are up for grabs. View the link for more details.
OSAA FOUNDATION
Adidas generously donated nearly $2,500 to the OSAA Foundation from an internal fundraiser. In return Adidas shoes were sent to 30 track and field athletes in five OSAA member schools. Chemawa, Waldport, Ontario, Wheeler and Paisley were the recipients of this grant. Thanks to Adidas for their support of Oregon High School Athletes!
February 7, 2013
REMINDERS
As Spring activities are just around the corner, we remind schools that the membership amended the OSAA Constitution to require all private schools, charter schools and alternative schools who are not full members of the association to become associate members. Please check the Associate Membership List to see which schools have become Associate Members so far this year. Contact Kyle Stanfield with questions.
Member School Discount Ticket Order Form - This form is to be used only by member schools for purchasing discount tickets to OSAA State Championship events, first round through final sites. Note that payment must accompany all orders. Contact Amerilyn Rivett with questions.
TIME SENSITIVE
OSAA Executive Board / Student Activities Representative - Memo contains information relating to the application process and selection of the Student Activities Representative to the OSAA Executive Board. Contact Cindy Simmons with questions.
Dairy Farmers Academic All-State Winter Nomination Forms - Deadline - February 13 - Cheerleading, dance/drill, swimming (boys and girls), basketball (boys and girls) and wrestling teams are eligible in the Winter. The deadline is Wednesday, February 13. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we are in the 16th year of this student recognition program. Contact Molly Hays with questions.
Executive Board - February 4 Summary - A summary of action taken at the fourth Executive Board meeting of the year is now available. Attachments include Participation Limitation changes in Volleyball (tournaments), Baseball and Softball (jamborees), Interrupted Contest changes in Baseball and Softball, plus the State Championship Committee roster and charge. Contact any Executive Staff member with questions.
INFORMATIONAL
Student Activities Advisory Committee (SAAC) - January 29 Meeting Minutes - The minutes from the first of three SAAC meetings of the year are now available. Contact Cindy Simmons with questions.
Spring Plans and Districts - Updated information for the 2013 season is now available for Golf, Tennis, Track & Field, Baseball and Softball. Please review this information with all necessary personnel in your school/district. Contact any Executive Staff member with questions.
First Tee Portland - Golf Information - Linked memo is from Cathy Porter, Director of Program and Community Outreach for The Children's Course / First Tee of Portland. Her memo outlines assistance and courses for students and coaches in the Portland Metro area. Contact Cathy Porter with questions.
Oregon Sports Hall of Fame Scholarship - The Oregon Sports Hall of Fame has released its application for the 2013 MacTarnahan Scholarship. Six $3,000 scholarships are up for grabs through this application.
OSAA FOUNDATION
In 2011-12 the OSAA Foundation set a record by helping 150 schools and 2,428 student across the state through the Student Assistance Program. 2012-13 is well on its way to breaking that mark! If you want to get involved with the OSAA Foundation and help students across the state pay for play, get new shoes for the upcoming year or a simple sweatshirt to keep warm on cold days, contact Kyle Stanfield.
February 1, 2013
REMINDERS
Member School Discount Ticket Order Form - This form is to be used only by member schools for purchasing discount tickets to OSAA State Championship events, first round through final sites. Note that payment must accompany all orders. Contact Amerilyn Rivett with questions.
TIME SENSITIVE
Classification and Districting Committee - January 28 Meeting Update - The Classification and Districting Committee has released their latest update. Committee members reached consensus to focus on the creation of a 6 classification approach at this time. The next Committee meeting will be held Tuesday, February 19 at 9am at the OSAA office in Wilsonville. All correspondence sent to kyles@osaa.org will be forwarded to the entire committee.
National High School Spirit of Sport Award Nomination Form - Deadline - February 1 - This NFHS-sponsored award recognizes student-athletes, coaches, administrators and others who exemplify positive spirit and represent the core mission of education-based athletics. Eight section winners and one national winner will be selected. E-mail your nomination to stevew@osaa.org. Contact Steve Walker at 503-682-6722 ext. 232 with questions.
Dairy Farmers Academic All-State Winter Nomination Forms - Deadline - February 13 - Cheerleading, dance/drill, swimming (boys and girls), basketball (boys and girls) and wrestling teams are eligible in the Winter. The deadline is Wednesday, February 13. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we are in the 16th year of this student recognition program. Contact Molly Hays with questions.
INFORMATIONAL
Memo from OSAA Executive Director Tom Welter - Memo and attachment outlines the US Department of Education Office of Civil Rights "Dear Colleague Letter" released on January 25, 2013, relative to schools obligations to provide participation opportunities for disabled students in extra-curricular activities pursuant to Section 504 of the 1973 Rehabilitation Act.
2013-14 OSAA Championship Calendar - The OSAA staff would like to remind schools and event organizers that the 2013-14 calendar is delayed one week in the Winter and Spring due to the Thanksgiving Holiday being late in the 2013 calendar. Please review. Contact Kyle Stanfield with questions.
OSAA FOUNDATION
OSAA Foundation Teams up with the Safeway Foundation - The OSAA Foundation has received a generous donation from the Safeway Foundation to help student-athletes across the state. The fourth wave of the grant has been delivered to North Valley, Klamath Union, Crow, North Medford, Molalla, Canby and Century high schools. We say thanks to the Safeway Foundation for this generous grant and look next month to see if your school was selected in the fifth wave of donations.
January 24, 2013
TIME SENSITIVE
Rankings Sub-Committee - January 14 Meeting Update - The Rankings Committee is looking for feedback from schools on several topics, including changes to the percentage breakdown, schedule manipulation, and home team designation. The Committee has also scheduled public meetings for March 20 and June 10. Contact Peter Weber or Kyle Stanfield with questions.
Executive Board - February 4 Agenda - The agenda of the fourth Executive Board of the year is now available. Items include: Proposed Volleyball Tournament Format, Appointment of State Championship Committee, and Appointment of the Budget Committee. Contact any Executive Staff member with questions.
Classification and Districting Committee - January 28 Meeting Agenda - The next Committee meeting will be held Monday, January 28 at 9am at the OSAA office in Wilsonville. All correspondence sent to kyles@osaa.org will be forwarded to the entire committee.
National High School Spirit of Sport Award Nomination Form - Deadline - February 1 - This NFHS-sponsored award recognizes student-athletes, coaches, administrators and others who exemplify positive spirit and represent the core mission of education-based athletics. Eight section winners and one national winner will be selected. E-mail your nomination to stevew@osaa.org. Contact Steve Walker at 503-682-6722 ext. 232 with questions.
Please review your school's placement in the 2013-14 Proposed Winter Special Districts. Please notify the OSAA staff with any questions or concerns by Friday, February 1. Contact Molly Hays with questions.
Dairy Farmers Academic All-State Winter Nomination Forms - Deadline - February 13 - Cheerleading, dance/drill, swimming (boys and girls), basketball (boys and girls) and wrestling teams are eligible in the Winter. The deadline is Wednesday, February 13. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we are in the 16th year of this student recognition program. Contact Molly Hays with questions.
INFORMATIONAL
Wrestling State Championships Seeding Criteria - This document outlines the criteria that will be used to determine seeded position at the 2013 Wrestling State Championships. Fourteen examples of how the criteria will be applied are included. Contact Brad Garrett with questions.
OSAA.tv is moving to a subscription based model starting with the upcoming winter state championships. Day passes are $3.95, week passes are $6.95, and monthly passes are $9.95. For additional information contact Kyle Stanfield of the OSAA.
The NCAA Eligibility Center Coaching Education course is now available. Check out this FREE course to learn the latest regarding NCAA academic requirements. Contact Molly Hays with questions.
OSAA FOUNDATION
OSAA Foundation PSA - Putnam alumni, New York Yankee great and Linfield Head Baseball Coach Scott Brosius shares his view on why high school activities are so important.
January 9, 2013
REMINDERS
Fall travel reimbursement checks were sent out to schools last week. Per Executive Board policy, travel reimbursement checks were only sent to those schools that have completed the NFHS Fall Participation Survey, 2013 Fall Pre-Selections and have turned in gate receipts from Fall State Championship events and endowment games. The OSAA reimbursed a total of $329,694.30 to 203 schools this fall.
Sportsmanship Award Nomination Form - The inaugural OSAA Sportsmanship Award's nomination form is now available online. Please take part in this program that highlights sportsmanship in your entire school community. Selected classification winners will receive award recognition and a $1,000 check from the OSAA. Contact Molly Hays with questions.
TIME SENSITIVE
Rankings Sub-Committee - January 14 Meeting Agenda - The Rankings Sub-Committee will hold its first review meeting of this school year. The committee will review the fall state championships. Contact Peter Weber with questions.
2013 Cheerleading State Championship Registration Now Open - Cheer Registration is now open for the 2013 Cheerleading State Championships. Deadline to register is Tuesday, January 15 at 4pm. Contact Molly Hays with questions.
National High School Spirit of Sport Award Nomination Form - Deadline - February 1 - This NFHS-sponsored award recognizes student-athletes, coaches, administrators and others who exemplify positive spirit and represent the core mission of education-based athletics. Eight section winners and one national winner will be selected. E-mail your nomination to stevew@osaa.org. Contact Steve Walker at 503-682-6722 ext. 232 with questions.
Dairy Farmers Academic All-State Winter Nomination Forms - Deadline - February 13 - Cheerleading, dance/drill, swimming (boys and girls), basketball (boys and girls) and wrestling teams are eligible in the Winter. The deadline is Wednesday, February 13. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we are in the 16th year of this student recognition program. Contact Molly Hays with questions.
INFORMATIONAL
OSAA ScoreCenter Instructions - Managing Records for Out of State Opponents - This memo outlines how to manage records for your out of state opponents in ScoreCenter. The best way to insure you are gathering correct, timely information is to reach out to the school's athletic director and head coach to establish a reliable contact. Websites like MaxPreps and HighSchoolSports.net have proven to be inaccurate in some cases. Included is a one-page Out of State Opponent Form schools may use in gathering Athletic Director and Coach contact information for these teams. Contact Peter Weber with questions.
Swimming Memo - Relay entry timelines are addressed, along with individual and relay entry reminders. Contact Cindy Simmons with questions.
Oregon Women's Sports Leadership Network Workshop - Flyer outlines the upcoming OWSLN Workshop taking place on Saturday, January 26. Please make sure all of your female coaches receive this information. Contact Anna Maria Lopez at St. Mary's Academy or Cindy Simmons at OSAA with questions.
New sample Sportsmanship PSAs are available on the OSAA website. We encourage you to read these at all home contests. Please contact Molly Hays with questions.
OSAA FOUNDATION
The OSAA Foundation distributed nearly 1,000 pair of baseball cleats across the state this past week. There are a few more pairs available, if you are interested contact Kyle Stanfield.
December 14, 2012
REMINDERS
OSAA ScoreCenter Reminders - With many basketball teams participating in tournaments over the holidays, remember that schools hosting tournaments are only able to add games and submit scores for games their team actually plays in. If you are hosting a tournament, we encourage you to email the bracket to peterw@osaa.org in advance so we can help make sure that all of the games are inputted with the correct teams, tournament name, neutral designation, etc. Also, remember that V, JV and FR rosters may be inputted and printed from your team page. Many teams and leagues are utilizing this feature, especially since rosters can now be accessed through the ScoreCenter Mobile site. Contact Peter Weber with questions.
The OSAA Office will be closed beginning December 24 and will re-open January 2, 2013. Best wishes to everyone for a happy and healthy holiday season.
Fall travel reimbursement checks will be sent out to schools during the first week of January, 2013. Per Executive Board policy, travel reimbursement checks will only sent to those schools that have completed the NFHS Fall Participation Survey, 2012 Fall Pre-Selections and have turned in gate receipts from Fall State Championship events and endowment games.
TIME SENSITIVE
Classification and Districting Meeting - December 10 Summary - This update details areas of consensus by the Committee, including proposed use of adjusted ADM figures and elimination of hybrid leagues. Also included are three draft proposals for various approaches to classification structure (6 classifications, 5 classifications, and 5 classifications with 6 for Football only). The next Committee meeting will be held Monday, January 28 at 9am at the OSAA office in Wilsonville. All correspondence sent to kyles@osaa.org will be forwarded to the entire committee.
2013 Cheerleading State Championship Registration Now Open - Cheer Registration is now open for the 2013 Cheerleading State Championships. Deadline to register is Tuesday, January 15 at 4pm. Contact Molly Hays with questions.
2013 Dance/Drill State Championship Registration Now Open - The on-line Preliminary Registration Form for the 2013 OSAA Dance Championships has been posted on the dance page of the OSAA website. IMPORTANT: The password necessary to access the on-line Registration Form is: STATEREGISTRATION Note that the Password must be typed in all CAPS with no spaces. Classification and/or Division Performance dates will be announced at the DDCA Meeting on January 20 and then posted on OSAA.org later that afternoon. Contact Kyle Stanfield with questions.
INFORMATIONAL
Basketball / Proper Court Markings- This memo addresses the requirement for and proper placement of court markings for the coaching boxes and scorer's location. Contact Cindy Simmons with questions.
Dr. Thad Stanford (1932-2012) - The OSAA lost a great friend when Dr. Thad Stanford of Salem passed away on Wednesday, December 5. Dr. Stanford was a charter member of the OSAA Sports Medicine Advisory Committee since its' inception in the early 1970's, and served as chairperson of the Committee for over 30 years before stepping down in June 2008. Dr. Stanford was selected to serve the National Federation of State High School Associations (NFHS) when it first formed a Sports Advisory Committee in 1996. He was later selected as chairperson of the NFHS Committee from 2000 - 2004. During this time, the NFHS published its' first two editions of their Sports Medicine Handbook, which was distributed to over 19,000 high schools across the United States and Canada. Dr. Stanford was the first doctor to be inducted into the National High School Hall of Fame in 2004 for his lifetime commitment to the health and safety of high school athletes. Dr. Stanford served as team doctor for several Salem area high schools over the years. He was an annual volunteer at many OSAA State Championship events, including Cross Country, Track & Field, Football, Basketball, and Baseball. For more information please see the link below.
OSAA FOUNDATION
OSAA Foundation's PSA - Joe Rector - Hillsboro alumni and Les Schwab Manager Joe Rector reflects on his time in high school sports with the OSAA Foundation.
December 6, 2012
REMINDERS
Soccer Home Team Uniform Rule Change - Beginning with the Fall 2013 soccer season, the varsity home team shall wear solid white jerseys and solid white socks, and the visiting team shall wear dark jerseys and socks. White jerseys with color piping and/or color side panels will not meet the requirements of this rule. This rule change will be enforced at the varsity level beginning with the Fall 2013 season. If you aren't sure whether your soccer jerseys (or the ones you plan to purchase) meet the new requirement, please email a picture of the jersey to Peter Weber for confirmation.
TIME SENSITIVE
Executive Board Meeting - December 3 Summary - The summary of the second Executive Board of the year is now available. Included is new language for duration of Cooperative Sponsorships, a revised proposal for the Practice Model, approved 2013 Fall Special Districts and a list of school violations. Contact any Executive Staff member with questions.
2013 Winter Participation Survey and 2013-14 Winter Pre-Selections - Deadline December 12 - Please go to SchoolNet to update your Winter Participation and Winter Pre-Selections by December 12. Contact Kyle Stanfield with questions.
2013 Dance/Drill State Championship Registration Now Open - The on-line Preliminary Registration Form for the 2013 OSAA Dance Championships has been posted on the dance page of the OSAA website. IMPORTANT: The password necessary to access the on-line Registration Form is: STATEREGISTRATION Note that the Password must be typed in all CAPS with no spaces. Classification and/or Division Performance dates will be announced at the DDCA Meeting on January 20 and then posted on OSAA.org later that afternoon. Contact Kyle Stanfield with questions.
INFORMATIONAL
Guest Coach Reminders - Memo is a review of OSAA guest coach guidelines and alumni practicing restrictions. Contact Cindy Simmons with questions.
USATF Level 1 Training - USA Track and Field will be offering the Level 1 training at Redmond High School in January. Please view link for additional information.
Pep Band Expectations - This document serves as a reminder to pep band directors about regulations during basketball games. Contact Cindy Simmons with questions.
Free* $200 SAT and ACT Test Prep Programs - Over the past eight years, Knowledge has donated more than $40 million of SAT and ACT PowerPrepT Programs (at no profit to the company). This year eKnowledge and the OSAA have teamed up to bring this program to Oregon High School students. See link for details.
OSAA FOUNDATION
Look for an OSAA Foundation Distribution E-Mail in early January that will include baseball cleats, shoes, and athletic gear. Contact Kyle Stanfield with questions.
November 27, 2012
REMINDERS
As Winter activities are about to begin, we remind schools that the membership amended the OSAA Constitution to require all private schools, charter schools and alternative schools who are not full members of the association to become associate members. Please check the Associate Membership List to see which schools have become Associate Members so far this year. Contact Kyle Stanfield with questions.
Winter ScoreCenter Update - Reminder to all schools who are offering boys and girls basketball to input their schedules into the ScoreCenter by November 28. Contact Peter Weber with questions.
TIME SENSITIVE
Executive Board Meeting - December 3 Agenda - The agenda for the second Executive Board of the year is now available. Included on the agenda are action items relating to proposals to amend the Cooperative Sponsorship and Fall Sports Practice Model board policies. Contact any Executive Staff member with questions.
Classification and Districting Committee - December 10 Agenda - The Classification and Districting Committee will hold its next meeting on December 10 at the OSAA Office in Wilsonville. The Committee is seeking both five and six classification proposals that would eliminate hybrid leagues. Contact Peter Weber or Kyle Stanfield with questions.
OSAA FOUNDATION
The second wave of the Safeway Foundation Grant is on its way to Astoria, Burns, Cleveland, Franklin, Gladstone, Madras, Dufur and St. Helens high schools. We say thanks to the Safeway Foundation for this generous grant and look next month to see if your school was selected in the third wave of donations. Contact Kyle Stanfield with questions.
November 15, 2012
REMINDERS
As Winter activities are about to begin, we remind schools that the membership amended the OSAA Constitution to require all private schools, charter schools and alternative schools who are not full members of the association to become associate members. Please check the Associate Membership List to see which schools have become Associate Members so far this year. Contact Kyle Stanfield with questions.
If you have hosted post-season playoff games this fall, gate receipts and your ticket report are due in our office one week after the game. Fall travel reimbursement checks will not be sent to any school that has outstanding gate receipts from playoffs. Contact Jan Krause with questions.
Winter ScoreCenter Update - Reminder to all schools who are offering boys and girls basketball to input their schedules into the ScoreCenter by November 28. Contact Peter Weber with questions.
TIME SENSITIVE
Delegate Assembly Meeting - October 29 Summary - The summary for the first Delegate Assembly meeting of the year is listed below. Included is the approved amendment to Rule 8.6.5 regarding transferring to a school with affiliation. Contact the OSAA Executive Staff with questions.
Classification and Districting Committee - October 29 Update - The Classification and Districting Committee held its first public meeting on October 29. The Committee is seeking both five and six classification proposals that would eliminate hybrid leagues. The next meeting of the Committee is on Monday, December 10 at the OSAA office in Wilsonville. Contact Peter Weber or Kyle Stanfield with questions.
PROPOSED Fall 2013 Special Districts - Using the information provided to us by schools about sports in which they will be participating next Fall, we have created the PROPOSED Fall 2013 Special Districts. We are requesting that each school carefully study their placements (Football, Volleyball, Cross Country, and Soccer) and notify us in writing by December 1 of any errors, omissions, proposed alternative placements or co-op designations. The Executive Board will adopt the Special District Placements in December. Please note that until these placements have been reviewed and the Board has made the final adoption, they should be considered tentative. Contact Molly Hays with questions.
INFORMATIONAL
Basketball Scorekeeper Requirements - This memo addresses the NFHS rule change that requires the scorekeeper, at all levels, to wear a black and white vertically stripped garment. It also provides info on where to purchase pinnies that meet this requirement. Contact Cindy Simmons with questions.
OSAA FOUNDATION
The first wave of the Safeway Foundation Grant was just delivered to Bend, Junction City, Lakeview, Pendleton, Powder Valley, Roseburg, Silverton, Redmond, and Tillamook high schools. We say thanks to the Safeway Foundation for this generous grant and look next month to see if your school was selected in the second wave of donations. Contact Kyle Stanfield with questions.
October 24, 2012
TIME SENSITIVE
Computation of ADM Survey Results - These results are intended to give schools an idea of their potential ADM # should the Computation of ADM proposal be adopted as presented by the Delegate Assembly on the 29th. The information above was collected from numbers received from ODE for public schools, a private school enrollment survey and the Computation of ADM Survey completed by member schools. Contact the OSAA Executive Staff with questions.
» Computation of ADM Survey Results - Numerically | OSAA Member School 2011-12 Average Daily Membership Report
ScoreCenter Connectivity Issues - We know that many of you have experienced connectivity issues with ScoreCenter at various times during the Fall season, particularly on busy Friday nights. We have been and are continuing to work on addressing those issues associated with a significant increase in traffic to the ScoreCenter site. We apologize for delays you have experienced and the frustration that comes along with those delays. If you are unable to update information in ScoreCenter due to these delays, we ask that you please email Peter Weber (peterw@osaa.org) and/or Kyle Stanfield (kyles@osaa.org) at any time so that we can submit the information for you. Thanks in advance for your patience in this regard.
October 16, 2012
REMINDERS
Cheer and Dance coaches have until November 1st to become safety certified. If your cheer or dance coach was unable to attend one of our Safety Workshops they may gain access to the online version of the course through the OSAA Office. Reminder that squads may not stunt until their coach is certified. Be sure to check the activity webpages for an updated lists of certified coaches. Contact Molly Hays with questions.
Member School Discount Ticket Order Form - This form is to be used only by member schools for purchasing discount tickets to OSAA State Championship events, first round through final sites. Note that payment must accompany all orders. Contact Amerilyn Rivett with questions.
TIME SENSITIVE
Delegate Assembly Meeting - October 29 - The agenda and caucus items for the first Delegate Assembly meeting of the year is listed below. Please discuss these four caucus items within your league and make sure your Delegate Assembly representative is aware of any feedback prior to the meeting on October 29. Contact the OSAA Executive Staff with questions.
Classification and Districting Committee-October 1 Meeting Update - The Classification and Districting Committee for the 2014-18 four-year time block held its initial meeting at the OSAA office in Wilsonville on October 1. The Committee will meet throughout this school year and will make recommendations to the OSAA Executive Board for adoption in October 2013. Contact the OSAA Executive Staff with questions.
Student Activities Advisory Committee Minutes - September 25 - The minutes from the first of three SAAC meetings of the year are now available. Contact Cindy Simmons with questions.
INFORMATIONAL
National High School Spirit of Sport Award Nomination Form (Deadline - February 1) - This NFHS-sponsored award recognizes student-athletes, coaches, administrators and others who exemplify positive spirit and represent the core mission of education-based athletics. Eight section winners and one national winner will be selected. E-mail your nomination to stevew@osaa.org. Contact Steve Walker with questions.
Teen Athlete Cardiac Screening - On October 20, 2012, Legacy Emanual Hospital is putting on a Teen Athlete Cardiac Screening event at the adidas campus in North Portland. For more information please see the linked information.
OSAA FOUNDATION
Attention Volunteers in the Portland Metropolitan Area - On Monday, October 22 from 6-8pm at the Dicks Sporting Goods in the Washington Square Mall, the OSAA Foundation will be conducting the Adopt-an-Athlete Shop-a-thon in conjunction with Hands On Greater Portland. This program works hand-in-hand
with the OSAA Foundation Student Assistance Program. Volunteers will shop with funds from the Safeway Grant for selected students across the state. If you are interested in volunteering please view the linked address. Contact Kyle Stanfield with questions.
September 27, 2012
REMINDERS
Fall Participation and Fall PreSelection Forms - Deadline October 3 - Please go to SchoolNet to update your Fall Participation and Fall Pre-Selections by October 3. This information will help us create leagues for next fall and allow us to track participation across the state in Fall activities. Contact any Executive Staff member with questions.
As of today (September 27), member schools are no longer required to track heat and humidity for the purposes of the Fall Sports Practice Model for this school year. Schools must still limit practice to a maximum of five hours per day and are encouraged to allow for water breaks and general acclimatization to hot and / or humid weather.
TIME SENSITIVE
Delegate Assembly Meeting Caucus Items - Please discuss these four items within your league and make sure your Delegate Assembly representative is aware of any feedback prior to the meeting on October 29. Contact the OSAA Executive Staff with questions.
Dairy Farmers Academic All-State Fall Nomination Forms (Deadline - October 3) - Football, volleyball, soccer (boys and girls), and cross country (boys and girls) teams are eligible in the Fall. The deadline is Wednesday, October 3 at 4pm. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we begin the 16th year of this student recognition program. Contact Molly Hays with questions.
INFORMATIONAL
Sportsmanship Award Nomination Form - Now Available - The inaugural OSAA Sportsmanship Award's nomination form is now available online. Please take part in this program that highlights sportsmanship in your entire school community. Selected classification winners will receive award recognition and a $1,000 check from the OSAA. Contact Molly Hays with questions.
OWWMP Initial BIA Assessor Workshop - Anyone who plans to serve as an OSAA Certified BIA Assessor within the Oregon Wrestling Weight Monitoring Program must complete a required workshop prior to performing assessments during the 2012-13 school year. The workshop will be conducted on Saturday, October 13, 2-5:30pm at the OSAA Office in Wilsonville. Cost of the workshop is $35. Contact Brad Garrett with questions.
OSAA FOUNDATION
The OSAA Foundation has received a $25,000 gift from the Safeway Foundation for its Student Assistance Program. The program focuses on students in member schools that need the most help to obtain equipment, clothing, shoes or gear to participate in a co-curricular activity throughout the year.
A total of 250 students in 40 schools will be affected. The OSAA Foundation will be contacting your school if you are one of the selected recipients.
September 12, 2012
REMINDERS
School Information Form - Deadline September 17 - The Deadline for the School Information Form on SchoolNet is coming up soon. Please update the website with the most current information. The information inserted will be used throughout the year by the OSAA. Contact Kyle Stanfield with questions.
TIME SENSITIVE
Executive Board Meeting Summary - September 10 - This summary of the first Executive Board meeting of the year includes attachments of several new Board Policies, plus proposals to amend the computation of ADM figures and adjust the start date for Fall contests. This summary also includes rosters for the Classification and Districting Committee and Rankings Committee. Contact any Executive Staff member with questions.
2012 Fall Participation Survey and 2013 Fall Pre-Selections (Deadline October 3) - Please go to SchoolNet to update your Fall Participation and Fall Pre-Selections by October 3. Contact any Executive Staff member with questions.
Dairy Farmers Academic All-State Fall Nomination Forms (Deadline - October 3) - Football, volleyball, soccer (boys and girls), and cross country (boys and girls) teams are eligible in the Fall. The deadline is Wednesday, October 3 at 4pm. The OSAA will continue to list all teams with a 3.00 or higher GPA on its website. We encourage you to participate as we begin the 16th year of this student recognition program. Contact Molly Hays with questions.
INFORMATIONAL
Volleyball Uniforms Memo - Contains info regarding NFHS rules as they relate to uniforms and manufacturer's logo. Contact Cindy Simmons with questions.
Executive Board Policy - "Modifications to Address Conflicts with Religious Beliefs"- In order to provide adequate time to plan for and provide modifications to championship events that are required to address conflicts with a student's religious beliefs, schools shall notify OSAA of the possible conflicts on or before October 1 for fall championship. Contact any Executive Staff member with questions.
OWWMP Initial BIA Assessor Workshop - Anyone who plans to serve as an OSAA Certified BIA Assessor within the Oregon Wrestling Weight Monitoring Program must complete a required workshop prior to performing assessments during the 2012-13 school year. The workshop will be conducted on Saturday, October 13, 2-5:30pm at the OSAA Office in Wilsonville. Cost of the workshop is $35. Contact Brad Garrett with questions.
OSAA FOUNDATION
Last week the OSAA Foundation sent out the Fall Donation Dispersal e-mail to the membership. The Foundation was able to help 58 schools across the state with shoes, soccer socks, and apparel. We thank those who generously donated this product. We continue to look for contributors to this worthwhile program of getting kids
gear to participate. If you wish to donate please click here.
August 30, 2012
REMINDERS
To date there are over 7,000 games entered into the OSAA ScoreCenter system. As a reminder, scores for contests need to be reported by 10pm the day of the game. If you are having issues please do not hesitate to contact the OSAA office. Thank you to all of the schools who make the ScoreCenter a success.
TIME SENSITIVE
Executive Board Meeting Agenda - September 10 - The Executive Board will hold its first meeting of the year with action items to include adoption of the 2012-13 Handbook, appointment of the Classification and Districting Committee and proposals for several new Board Policies. Contact any Executive Staff member with questions.
School Information Form - Deadline September 17 - The Deadline for the School Information Form on SchoolNet is coming up soon. Please update the website with the most current information. The information inserted will be used throughout the year by the OSAA. Contact Kyle Stanfield with questions.
INFORMATIONAL
New OSAA ScoreCenter Mobile Website - The OSAA has created a new mobile website for the OSAA ScoreCenter. Access this new mobile website via your web-enabled phone. Registered users will be able to view schedules and scores, plus submit scores for their school's contests. Contact Gibby Reynolds or Peter Weber with questions and feedback.
Supplemental Attachments Now Allowed on Football Helmets - The NFHS and OSAA now allow the use of three supplemental attachments to football helmets. Please review the linked memo for information. Contact Brad Garrett with questions.
Whooping Cough Vaccination - The Oregon Health Authority reminds parents and schools that Whooping Cough is a serious disease, especially in a school environment. The linked information outlines way to prevent breakouts.
OSAA FOUNDATION
Earlier this month the OSAA Foundation distributed a small number of football cleats to four member schools around the state in need. Please look for an OSAA Foundation Donation Dispersal E-mail next week for schools to obtain apparel, soccer socks, and men's/women's shoes.
August 21, 2012
REMINDERS
OSAA Heat Index Calculator - Reminder to schools, the Heat Index will need to be recorded every day starting on August 20. Contact any Executive Staff member with questions.
ScoreCenter Now Open - The OSAA ScoreCenter is now open for schools to input their schedules for the upcoming Fall. All Fall Schedules are due into the ScoreCenter by the first contest date (August 30). Contact Peter Weber with questions.
TIME SENSITIVE
School Information Form - Deadline September 17 - The Deadline for the School Information Form on SchoolNet is coming up soon. Please update the website with the most current information. The information inserted will be used throughout the year by the OSAA. Contact Kyle Stanfield with questions.
INFORMATIONAL
SAT / ACT Testing Memo - To assist parents, students and schools in helping prevent conflicts between OSAA State Championships and SAT, ACT, IB or AP testing, the following memo has been created to help check those possible conflicts. Contact any Executive Staff member with questions.
2012 Football Reminders Memo - Contains OSAA reminders regarding OSAA policies, NFHS Rule and Mechanics, and Directives for 2012 season. Contact Brad Garrett with questions.
2012 Soccer Reminders Memo - Contains reminders of OSAA policies, health and safety info, and responsibilities for 2012 season. Contact Peter Weber with questions.
2012 Volleyball Reminders Memo - Contains information for Athletic Directors and Coaches for the 2012 season. Contact Cindy Simmons with questions.
Blue Flags for Prostate Cancer - Contains information related to football game officials using blue penalty flags to promote Prostate Cancer Awareness. Contact Brad Garrett with questions.
Teen Athlete Cardiac Screening - On October 20, 2012, Legacy Emanual Hospital is putting on a Teen Athlete Cardiac Screening event at the adidas campus in North Portland. For more information please see the linked information.
August 7, 2012
REMINDERS
Effective January 2012, the OSAA Executive Board updated the Summer Policy to limit the use of protective equipment during the summer. In addition, the policy requires that during summer activities under the direction of any person affiliated with the high school program, including practices, contests, weight training and conditioning, OSAA regulations regarding the Heat Index Calculator are in effect. Per OSAA Policy, the Heat Index needs to be recorded starting the first Practice Date (August 20). Contact any Executive Staff member with questions.
Please go to your school page on the OSAA Website to review that the activities and co-ops listed are correct with those you are anticipating on having this upcoming school year.
2012-13 Rule Book Order Form - Don't forget to get your 2012-13 rules books orders in to the OSAA. Fall Sports Orders will be shipped the week of August 13. Each school will receive one rule book for each OSAA-sanctioned activity they are registered in that has a rule book. This free rule book will be sent prior to the first practice date of each season. These complimentary rule books should not be included in any other rule book orders placed for the 2012-13 school year. Contact Amerilyn Rivett with questions.
TIME SENSITIVE
Fall OSAA Administrator Workshops/Spirit Safety Clinics - The OSAA will be presenting workshops to familiarize representatives from member schools with the services, policies, procedures, rules and interpretations of the Association in August 2012. Each member school shall ensure that at least one representative participate in one of the annual Administrator Workshops presented by OSAA staff. The OSAA will provide lunch to all attendees at the conclusion of the workshop. Please review this list to confirm the geographical workshop you will be attending. Contact Kyle Stanfield with questions.
ScoreCenter Now Open - The OSAA ScoreCenter is now open for schools to input their schedules for the upcoming Fall. All Fall Schedules are due into the ScoreCenter by the first contest date (August 30). Contact Peter Weber with questions.
INFORMATIONAL
Fall Plans and Districts - Updated information for the 2012-13 school year is now available on the OSAA website for Cross Country, Football, Soccer and Volleyball. Please review this information with all necessary personnel in your school/district. Contact any Executive Staff member with questions.
6A Executive Board Vacancy - Rob Saxton, the 6A Executive Board representative and Superintendent of the Tigard-Tualatin School District, has been appointed by Governor John Kitzhaber to become Oregon's first appointed statewide schools chief. We thank Rob for his two years of service on the OSAA Executive Board
and wish him well in his new endeavors.
As per the OSAA Constitution, the Executive Board has decided to leave this position vacant until the October meeting of the Delegate Assembly, at which time an election will occur to select a new 6A representative to the Board. Contact Tom Welter with questions or interest.
Tennis Memo - The USTA released the following memo on Recovery Time. The Recovery Rule is a new part of USTA regulation and should be enforced (OSAA follows USTA rules and regulations). Contact Molly Hays with questions.
July 17, 2012
TIME SENSITIVE
Executive Board Summer Workshop Meeting Agenda - July 23 - The Executive Board will take action at its annual Summer Workshop regarding the Rankings Board Policy, 2013 Spring Special Districts, Association Mileage Rate, etc. Contact any Executive Staff member with questions.
The OSAA Foundation has released its third opportunity for the ImPACT Scholarship. The OSAA Foundation will pay the first year of a purchased package for schools to implement the ImPACT program. Eleven schools took advantage of the program in 2011-12. Applications must be received by August 1, 2012. Contact Kyle Stanfield with questions.
